Church Eaton Parish Council minutes 2015

MINUTES OF THE MEETING HELD ON THE 1ST DECEMBER 2015


PRESENT:
Mrs S.Dodd and Mrs K.Reeves, Messrs P. Bailey, A. Brown, P. Harriman, and D. Massie, Staffs Borough Councillor, Mr R.Sutherland, two members of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
were received from Parish Concillor, Mr S.Moore, Staffs Borough Councillor, Mr S.Leighton and Staffs County Councillor, Mr M.Winnington.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and were duly signed by the Chairman, Mr P.Harriman.


MATTERS ARISING:
The Clerk had been in contact with Penny McKnight, Senior Conservation Officer from Stafford Borough Council, regarding a meeting to progress the review of the Conservation Area Document. Unfortunately, Ms McKnight will be leaving Stafford Borough Council in January of 2016 to take up a new position. Ms Knight suggested either meeting before she leaves or meeting with her successor. After discussion it was agreed the Parish Council would resume the review once the new Conservation Officer was appointed however a meeting prior to this between the Clerk and Councillors involved in the review would take place. This was to be arranged at the January Parish Council meeting.

The Clerk confirmed that following the request made at the last meeting, a letter had been forwarded to farmers and contractors in the Marston area highlighting concerns over the high levels of mud on the roads and erosion of verges including the Marston triangle. Borough Councillor, Mr R.Sutherland advised that if this was not happening on a regular basis then Streetscene may be able to help with brushing of the roads. The Chairman, Mr P.Harriman thanked Mr Sutherland for the contact advice and would look into this. It was noted however, that these problems with the Marston roads were ongoing and in some places there were no verges to assist with any road sweeping.

Mr Sutherland also reported that Staffs County Councillor, Mr M.Winnington had sent a message stating that he would be in touch shortly concerning arrangements for the proposed inspection of the Parish roads with Mark Keeling, Community Highways Liaison Officer and a Parish Councillor.


LATE ITEMS
There were no late items.


OPEN FORUM:


This was not required on this occasion.


NEIGHBOURHOOD WATCH:
The Clerk had forwarded a number of Neighbourhood Watch bulletins relating to national scams. The Clerk had also again contacted the police to request a representative at this meeting. No response had been received and no one was in attendance. Councillor Mr A.Brown suggested writing to the Chief Inspector. The Council decided that the Clerk should raise this issue again with the person who had been dealing with this enquiry but if this did not elicit a response, a letter as suggested by Councillor Brown should be sent.


VILLAGE PLAYGROUND:
Mrs S.Dodd returned the inspection book and had found the playground to be in a satisfactory condition. Mr P.Harriman took the book for the forthcoming month. The Clerk had forwarded the Chairman copies of the quarterly inspection forms to assist with the quarterly inspection as requested at the last meeting.

Mrs K.Reeves reported that the commemorative tree had now been planted in the playground. Mr Houghton had sent the Clerk an email asking her to pass on his thanks for both the tree and watch which recognised his longstanding service on the Parish Council.


PLANNING:
The Clerk had received notification that the application for the conversion of an agricultural building into a single bed roomed dwelling on land adjacent to Paradise Cottage had been withdrawn from the planning system.


HEART DEFIBRILLATOR
Stafford Borough Councillor, Mr R.Sutherland felt that he might have some monies available from his mayoral year which could start a fund to finance the installation of a defibrillator for the Parish. The Clerk suggested that the Parish Council could also earmark some money for this project and look at obtaining further sponsorship. The Clerk had obtained some information about installing the apparatus and what was becoming clear was the need to identify a location, an electrical supply and volunteers who would be prepared to use the apparatus. The Chairman was to update local supporters for this project namely Mrs Dawn Jones and Mrs Bea Byford. It was agreed to further discuss this matter at the next meeting.

REQUEST FOR A WAR MEMORIAL:
Mr Jerry Jones was in attendance to discuss his request made at the last meeting concerning the installation of a war memorial. This matter was discussed in some detail resulting in the following action.

It was agreed that the Parish Council would in principal support this project with further information supplied by Mr Jones. Mr Jones is to oversee the creation of a steering committee, to be potentially chaired by Mr Trevor Houghton, with Mr Ralph Howarth offering to support the committee. Parish Councillor Mr A.Brown would be also on the committee as a representative for the Parish Council. It was also agreed that the steering committee should look to oversee funding for the project. This matter would be added to the January meeting to progress.
HIGHWAYS:
The Clerk had, as requested at the last meeting, obtained further information regarding the Staffs County Council ‘Ice Busters’ programme. Following receipt of information regarding this matter the Parish Council decided on potential concerns regarding health and safety grounds not to participate.
Concerns were expressed over the condition of the finger post located on the Gnosall Road which was ‘leaning’ due to a split in it’s base. The Chairman agreed to inspect this and report at the next meeting. Councillor Brown reported that there seemed to be an abandoned finger post at Longnor Gorse.


VILLAGE TROUGHS:
Mrs Reeves reported that Councillor Massie had returned the bulbs from previously planted troughs. Repairs to several troughs were required and it was agreed that these would be inspected and where needed repairs would be carried out.


FINANCE
The Clerk had received several invoices to be paid namely, the Village Institute who had invoiced the Parish Council for the hire of the hall for December’s meeting amounting to £20.00. The Clerk had at the meeting received an invoice from Mrs K Reeves relating to the tree planting for the recognition of Mr Houghton amounting to £15.28 and Mr P.Harriman regarding Marston troughs amounting to £35.00. These were proposed for payment by Mrs S.Dodd and seconded by Mr P Bailey. All were in favour.

It was also acknowledged that Mr Granville Reeves had been able to obtain a Christmas tree to be cited at the Village Institute free of charge. This news was very warmly received and thanks were expressed to Mr Reeves.


CORRESPONDENCE:
The Clerk had received a Members Digest from Stafford Borough Council plus an invitation to the Borough Carol service. Mrs S.Dodd queried the absence of an invitation to this year’s gala performance of the Borough Pantomime. The Clerk had not received an invitation but Stafford Borough Councillor, Mr R.Sutherland asked Mrs Dodd to contact Mrs B.Potts, the Borough’s Chief Executives Secretary, who would be able to help. The Clerk also supplied information regarding the outcome of the recent travelling library consultation.

All other correspondence had been circulated to the Parish Councillors.

It was agreed that the next meeting of the Parish Council would be held on the 5th January 2016 at 7.30pm in the Village Institute at 7.30 p.m. The meeting closed at 8.50pm.


MINUTES OF THE MEETING HELD ON THE 3RD NOVEMBER 2015


PRESENT:
Mrs S.Dodd and Mrs K.Reeves, Messrs A.Brown, P.Harriman, D.Massie and S.Moore, Staffs County Councillor, Mr M.Winnington, Conservation Officer for S.B.Council, Ms Penny McKnight, four members of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
were received from Parish Councillor Mr P.Bailey and Staffs Borough Councillor, Mr R.Sutherland.


MINUTES:
There was some discussion as to whether the spelling of the surname of Neighbourhood Watch co-ordinator Mandy Corser was correct. Minutes were then deemed as a true record by those present and were duly signed by the Chairman, Mr P.Harriman.


MATTERS ARISING:
The Clerk had contacted the West Midlands Ambulance Service following the concern over emergency ambulance routes raised by former Parish Council Chairman, Mr T.Houghton. The Clerk had received an email by way of a reply stating that the service would be reviewing this matter.


LATE ITEMS
There were no late items.


OPEN FORUM:


Mr Tony Lendon expressed concerns over the poor state of the roads in Marston, especially the high levels of mud and the continual erosion of the triangle by farm machinery and other heavy traffic. Mr J. Jones approached the Council about the possibility of erecting a war memorial within the parish. After some discussion, it was agreed to add this request to the agenda for the meeting in December.


CONSERVATION AREA DOCUMENT REVIEW
Stafford Borough Council’s Senior Conservation Officer, Ms P.McKnight was in attendance to discuss progressing the Conservation Area document the review of which had begun last year. The Clerk had sent the draft review plus photographs to accompany the new document to Ms McKnight who was happy with the content so far. It was agreed to complete this review over the next few months. To this end it was agreed that the Clerk and Councillor A.Brown would meet with Ms McKnight to take this matter forward. The Clerk suggested that Councillor Bailey might like to be involved in this and in his absence would email him regarding this meeting. The Clerk, at the suggestion of Ms McKnight, is in the interim to look at Hilderstone’s Conservation area document for possible guidance as to layout and content.


NEIGHBOURHOOD WATCH:
The Clerk was still waiting to hear from a local PCSO to attend a meeting to discuss concerns over local policing matters. The Clerk was to again contact the local police.


VILLAGE PLAYGROUND:
Mr A.Brown returned the inspection book and had found the playground to be in satisfactory condition other than a small amount of litter. Mrs S.Dodd took the book for the forthcoming month. The Chairman reported that the proposed works regarding the rocking horse were now completed. Councillor S.Moore was to look after the spare parts. Miss J.Bennett was thanked for providing much needed refreshments. The Clerk was to forward the Chairman copies of the quarterly inspection forms as an inspection was required to be carried out.

Mrs K.Reeves reported that the tree and plaque to recognise the work of former Chairman Mr Trevor Houghton, was to be planted during the following weekend. The generous collection money had covered this with the remainder being used to purchase a watch for Trevor.


TREE FELLING BY THE CANAL:
Mrs K.Reeves had been contacted by a local resident with concerns over tree felling in the area of bridges 22 and 24. Mrs Reeves had ascertained that a felling licence had been obtained.


PLANNING:
The Clerk had received several planning applications which had been forwarded to members of the Parish Council. These were for a proposed new dwelling on land on the Lapley Road for an agricultural/rural worker, and a new double garage at the property known as Waltonfields. There were no objections made to these applications. A more recent application for the conversion of an agricultural building into a single bedroomed dwelling on land adjacent to Paradise Cottage was incomplete as the proposed elevation drawing missing. The Clerk was asked to request the missing documentation along with an extension of time for the Council to consider this application more fully.

The recent planning application for the redevelopment of Wood Eaton Manor was also discussed. Councillor Andy Brown read out objections from several local residents and declared an interest as did Councillor David Massie who is a neighbour to the proposed development. The remaining Councillors voted and were all in favour to support the application.

The Clerk reported that the recent planning application for a new dwelling and garage on land to the north of St Editha’s Church had been refused planning consent.


HEART DEFIBRILLATOR
The Clerk had obtained information regarding obtaining a heart defibrillator for the Parish. Local support for this project had been offered from Mrs Dawn Jones and Mrs Bea Byford. It was agreed to further discuss this matter at the next meeting and to try and come up with a firm strategy to raise funds to obtain and install a defibrillator.
HIGHWAYS:
As discussed at the last meeting, Staffs County Councillor Mr Mark Winnington, Mr Mark Keeling Community Highway Liaison Officer and a member of the Parish Council will be inspecting the Parish roads, especially those in the Marston area, to look at any new or outstanding highways matters. This visit has yet to be arranged. The Clerk had forwarded to the Highway’s Neighbourhood Teams a list of works for their planned visit in November.


VILLAGE TROUGHS:
Replanting the troughs was discussed. The summer bedding plants had provided a good display but some of the troughs needed maintenance work and bulbs needed to planted for the spring. Mrs Reeves is to liaise with the Chairman over the trough repairs. Mrs Reeves had also obtained from the Byford Family a list of who has in the past cared and watered the troughs. There will be an update regarding the troughs at the next meeting.


FINANCE
The Clerk had received a way leave cheque from Western Power amounting to £2.50.

The Village Institute had invoiced the Parish Council for the hire of the hall for November’s meeting amounting to £20.00. The Clerk had received an invoice from Stafford Borough Council regarding the second Civic amenities visit for £75.00. The Clerk presented an invoice for £20 to cover this year’s gardening vouchers for the hanging baskets and tubs competition. These were proposed for payment by Mr P.Harriman and seconded by Mrs K.Reeves. All were in favour.

Also approved was the previously discussed payment of £250 towards the lighting and insulation project at the Village Institute. The Clerk had looked through the budget up until March 2016 and given that a contractor had not been involved to refurbish the rocking horse, this had freed up enough funds to cover the Institute donation. This was proposed by Mr P.Harriman and seconded by Mr S.Moore. All were in favour. Mrs K.Reeves declared an interest.

It was also agreed that a maximum amount of £50 be allocated for the purchase of the village Christmas tree.

The Clerk had been into the bank to progress the addition of the Chairman to the bank mandate and had been given more forms to be filled in. The Clerk with the approval of the Council obtained Mr Harriman’s signature and Mrs Dodd’s as an existing signatory. The Clerk is to take these forms back to the bank. The Clerk confirmed that the Clerk’s change of address had been carried out.


CORRESPONDENCE:
The Clerk had received a Members Digest from Stafford Borough Council. Staffs County Council had forwarded details of their ‘Ice Busters’ project. Mr A.Brown was keen to discuss this but it was agreed to add this to the next agenda. Details of Gnosall Parish Council’s Village Plan had been received as the recent Parish Forum notes.

All other correspondence had been circulated to the Parish Councillors.

It was agreed that the next meeting of the Parish Council would be held on the 1st December at 7.30pm in the Village Institute at 7.30 p.m. The meeting closed at 9.45pm.


MINUTES OF THE MEETING HELD ON THE 6TH OCTOBER 2015


PRESENT:
Mrs S.Dodd and Mrs K.Reeves, Messrs P.Bailey, Mr A.Brown, Mr P.Harriman, Mr D.Massie and Mr S.Moore, three members of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
were received from Stafford Borough Councillor, Mr S.Leighton, Stafford Borough Councillor, Mr R.Sutherland and Staffs County Councillor, Mr M.Winnington.


MINUTES:
There were deemed as a true record by those present, and were then duly signed by the Chairman, Mr P.Harriman.


MATTERS ARISING:
Any matters arising would be taken as they appeared on the agenda.


LATE ITEMS
The Chairman reported that another Highways Neighbourhood Team visit was due in November. The Clerk had also received an email from Mr Simon Griffiths, Community Highways Liaison Officer who had requested a list of jobs which the Council would like carrying out. These were to be notified by the 16th October. Several suggestions were made such as cleaning along the kerbside gullies and drains along the High Street. The gulley at Apeton which was missed last time was also to be included. It was agreed to notify the Clerk before the 16th October of any more requests.

The Chairman suggested that the Parish Council should look at obtaining a heart de-fibrillator for the Parish. It was agreed to add this to the agenda for the November meeting and the Clerk offered to provide some information regarding this for the next meeting.


OPEN FORUM:


Mr John Green commented on the recent planning application to build a house and garage on land to the rear of St Editha’s church. Mr Green and several other local residents had written letters of objection to the Borough Council Planning Department and the Clerk had received copies of all of these. The Chairman had spoken with the Tree Preservation Officer to ascertain the impact on the current landscaping, should the proposal go ahead given the concerns over the proposed pruning of the yew trees on the southern boundary. The Chairman also stated that while there had been several objectors there was a letter of support from the Diocese. This application was to be discussed in detail under agenda item, planning.

Mr John Green was asked whether he could assist with the refurbishment of the playground rocking horse following his previous involvement with the horse. It was agreed that Mr Green and Councillors, Mr P.Bailey, Mr S.Moore and the Chairman would meet on Thursday 8th October to carry out the necessary works.


NEIGHBOURHOOD WATCH:
The recent break in at Malt Shovel Farm was reported by Miss J.Bennett. A white transit van was seen in the area at the time of the Malt Shovel Farm break in. The police had been involved but there had been no email alerts from Neighbourhood Watch regarding this matter or indeed the break in at the Glebelands Sports Pavillion. The Clerk had contacted local co-ordinator Mandy Corser about this but Mandy confirmed that she was sending the information she received. It was agreed to take this up with Neighbourhood Watch Manager, Ash Connor. Councillor D. Massie reported on another matter allegedly involving a red Vauxhall Astra registration number NV56 6RK.

The Clerk had contacted the local police requesting a presence at this meeting but was still waiting for a representative to contact her.


VILLAGE PLAYGROUND:
The playground inspection book was returned by Mr P.Bailey and taken for the forthcoming month by Mr A.Brown. Councillor S.Moore confirmed that he had re-fixed the sign to the post by the entrance


PLANNING:
The Parish Council discussed at length the recent planning application to build a house and garage on land to the rear of St Editha’s church. Parish Councillor, Mr A.Brown declared an interest in this matter due to his property being adjacent to the proposed site. Following some discussion the Parish Council were unanimous in objecting to the proposal on the following grounds.

There was concern over the proposed siting of the house and garage adjacent to St Editha's church - a listed building. It was considered that should this development go ahead it would havea detrimental impact on this unique street scene, encroaching upon the visual effect of the church.It was also felt that the overall design of the dwelling was poor and not at all sympathetic to its location.

There were serious concerns over the landscaping proposals specifically,the plans reference to include 'the lopping' of one of the yew trees and the removal hedgerow. The Parish Council also shared concerns with local residents over the proposed access to the dwelling being located on a narrow lane near to a blind, dangerous, bend.Given the previous history oftwo unsuccessful applications for this site, it was felt that this application should be refused as the reasons for the previous refusals were still valid.

The Clerk had also received the anticipated planning application for the redevelopment of Wood Eaton Manor. It was put into circulation and the Clerk was asked to request an extension of time given the sheer volume of the application.


VILLAGE TROUGHS:
Mrs K.Reeves reported on plans to plant up the troughs for the winter months. Mr D.Massie confirmed that he was storing the bulbs for the village troughs. The troughs in Marston still contained their bulbs. Trough repairs were discussed. The Clerk suggested that other ‘containers’ such as tractor tyres might be considered as they would be more durable. She was asked to look into this matter for a future meeting.


FINANCE
The Clerk had received an invoice from the Village Institute for the hire of the institute for the last two meetings amounting to £40.00. This payment was proposed by Mrs S.Dodd and seconded by Mr P.Bailey. All were in favour.

The Clerk had received the conclusion of this year’s audit. The relevant notice had been displayed for the prescribed time on the village notice board.

A further request for help with the ongoing refurbishment of the Village Institute had been received by the Chairman from Justin O’Doherty. As agreed previously, the Parish Council had, following Justin’s original request, promised to look at making a further donation subject to available funds. The Clerk was asked to review the current budget and inform the Council if a further donation of £250 would be possible. Mrs K.Reeves declared an interest in this matter. The Clerk confirmed receipt of the second half of the annual precept and concurrent functions allowance.

Mr A.Brown proposed that in future financial requests should be made in person at a Parish Council meeting. This was seconded by Mr P.Bailey. All were in favour.
HIGHWAYS:
The Clerk had contacted Staffs County Councillor,Mr Mark Winnington, regarding the proposed inspection of the Parish roads especially in the Marston area, with Mr Mark Keeling Community Highway Liaison Officer and a member of the Parish Council and was still awaiting a reply.


CORRESPONDENCE:
The Clerk had received a copy of the Borough Members Digest. Concerns had been raised by email from Mr Trevor Houghton after a Parishioner collapsed in St Editha’s and paramedics were called. The route taken by the ambulance to and from the Village followed satellite navigation instructions and was via the Bradley Lane, Alstone Lane and the Bradley/Haughton Lane to the A518. Mr Houghton pointed out that this had happened on several previous occasions and considered it a potentially life threatening procedure. He requested that the ambulance service be informed of this and request that a more efficient route is taken in the future. The Clerk had received information from Stafford Borough Councillor, Mr Ray Sutherland to contact Stafford Care Commissioning Group over this matter.

All other correspondence had been circulated to the Parish Councillors.

It was agreed that the Parish Council would next meet on Tuesday the 3rd November at 7.30pm in the Village Institute. The meeting closed at 9.15pm.


MINUTES OF THE MEETING HELD ON THE 1st SEPTEMBER 2015


PRESENT:
Mrs S. Dodd and Mrs K. Reeves, Messrs P. Bailey and S. Moore, Stafford Borough Councillors, Mr R. Sutherland, Staffs County Councillor Mr M. Winnington, Mr Trevor Houghton and the Clerk, Mrs D. M. Key.


APOLOGIES:
were received from Councillor Mr P. Harriman and Stafford Borough Councillor, Mr S. Leighton.


DECLARATION OF OFFICE:
Andrew Brown who was co-opted on to the Parish Council at the August meeting formally signed the declaration of office ledger and signed up to the Model Code of Conduct. The Clerk also provided Andrew with the register of pecuniary interests form and asked him to send this, once completed, directly to the Borough Council Election Office.


PRESENTATION ~ MR TREVOR HOUGHTON
Former Parish Council Chairman, Mr Trevor Houghton was thanked by Vice Chairman, Mrs Sheila Dodd, for all his hard work and service to the Council as both a Councillor, and for the last 16 years, as Chairman. Following these words of thanks, and in recognition of Trevor’s time on the Council, Mrs Dodd presented Trevor with an inscribed plaque mounted on an oak board. This plaque will be sited next to a tree which is to be planted in the village play park during the autumn.


MINUTES:
There was one minor typographical amendment made to the Minutes which were then deemed as a true record by those present, and were then duly signed by the Vice Chairman, Mrs S. Dodd.


MATTERS ARISING:
The Clerk confirmed that she had, at the suggestion of Stafford Borough Councillor Mr R. Sutherland, contacted Church Warden, Mr R. Howarth regarding applying to the Police and Crime Commissioners ‘s fund for help in replacing grass cutting equipment recently stolen from the church yard.


LATE ITEMS:
There were no late items, although Mrs S. Dodd asked whether there had been any progress following the recent discussion on the adoption of BT kiosks within the Parish. The Clerk reported that Mr P. Harriman was still waiting to hear from BT over this matter.


OPEN FORUM:


Stafford Borough Councillor Mr R. Sutherland reported that he, along with Councillor Mr S. Moore, had driven around the Marston area but any matters noted were in the remit of Staffs County Council’s Highways Division. It was further agreed that another inspection should take place but on that occasion with Staffs County Councillor, Mr M. Winnington, Mr Mark Keeling, Staffs County Council’s Community Highway Liaison Officer and a member of the Parish Council. Arrangements for this were discussed.

Other highways matters were discussed including the poor condition of the kerbing outside the school and blocked drains at Apeton and adjacent to the Old Rectory.


NEIGHBOURHOOD WATCH:
The recent break in at the Glebelands Sports Pavillion was discussed. It appears that the interior of the building was badly vandalised. It was requested that if any one had any information concerning this matter they should contact the local police by telephoning 101 or contact the Parish Council. The Clerk was asked to invite a member of the local police to the next meeting.


VILLAGE PLAYGROUND:
The Clerk had informed CERS about the missing grip handle from the two man rowing machine. The playground inspection book was returned by Mrs K. Reeves who noted that some litter was present and that the sign by the entrance needed re-securing. The inspection book was taken for the forthcoming month by Councillor Paul Bailey. The Clerk reminded the Council that the quarterly inspection implemented following the Wicksteed inspection of the play ground was due.

The Clerk reported she had received, from G L Jones, the new parts for the refurbishment of the rocking horse. These were given to Councillor Moore.

Mr John Green had been approached as to whether he would be willing to help with this matter.


PLANNING:
The Clerk had forwarded an email to the planning department that there had been no objections made to the proposed earth banked slurry lagoon at Manor Farm, Marston.


STAFFS COUNTY COUNCIL MEMBERS SOCIAL CLUB:
Mr S. Moore reported to the meeting that Parish Councillors could become associate members of the Staffs County Council’s social club in Eastgate Street, Stafford.


FINANCE
The Clerk had received an invoice from G L Jones for the parts needed to refurbish the rocking horse amounting to £338. 95. This payment was proposed by Mrs S. Dodd and seconded by Mr P. Bailey. All were in favour.

The Clerk had received an updated policy renewal from Zurich amounting to £551. 09. There had been no further response from AON to provide a quotation. It was therefore agreed to renew with Zurich but not to accept their terms to commit to a three year agreement. This was proposed by Mrs K. Reeves and seconded by Mr S. Moore. All were in favour. The Clerk had received an acknowledgement from the Village Institute for the recent financial donation. Two cheques were signed for the Clerk’s forthcoming quarterly payment and tax liability.


CORRESPONDENCE:
The Clerk had received a copy of the Members Digest and an invitation to the forthcoming Parish Forum to be held on the 24th September. Councillor Mr A. Brown offered to attend. The Clerk had received an email from Penny McKnight, Stafford Borough Council’s Conservation Officer with regards to continuing the review of the Church Eaton Conservation Area document. Arrangements were being made to progress this matter.

All other correspondence had been circulated to the Parish Councillors.

It was agreed that the Parish Council would next meet on Tuesday the 6th October at 7.30pm in the Village Institute. The meeting closed at 8.45pm.

MINUTES OF THE MEETING HELD ON THE 4TH AUGUST 2015


PRESENT:
Mrs S.Dodd and Mrs K.Reeves, Messrs P.Bailey, P.Harriman, and S.Moore, Stafford Borough Councillors, Mr R.Sutherland and Mr S.Leighton, one member of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
were received from Councillor, Mr D.Massie.


MINUTES:
There was one amendment to the Minutes regarding the quotation from G L Jones which should have read £315.32 plus VAT instead of £621.79 plus VAT. The Minutes were then deemed as a true record by those present and were then duly signed by the Chairman, Mr P.Harriman.


MATTERS ARISING:
Mrs K.Reeves reported on the recent CERS village festival and that the money raised had been divided in various amounts between the Church, Cricket Club, Village Institute, School and First Responders. All other matters arising would be taken up during the meeting as per the agenda.


LATE ITEMS:
There was one late item, a financial request from Mr J. O’Doherty regarding the proposed lighting and insulation improvements at the Village Institute. While the Clerk had prepared a budget running from July 21st 2015 to 1st October 2015, due to other committed expenditure, funds were quite tight, certainly until receipt of the second SBC precept payment which would be received in October. However it was agreed that the Parish Council would make an initial donation of £250 but look at making a further donation later on. This was proposed by Mr P. Harriman and seconded by Mr S.Moore. All were in favour. Mrs K.Reeves declared an interest in this matter and did not vote.


OPEN FORUM:


Mr A.Brown reported that the bench in the churchyard had now been restored and that a plaque was to be placed on the bench stating that the Parish Council had funded the restoration.

Borough Councillor, Mr R.Sutherland reported that he had been driving around the Parish with a representative from the Borough Council’s Streetscene. Any concerns that were noted were deemed as County Highways responsibilities. A visit to Marston or more specifically Birchmoor Lane, at Mrs Dodd’s request, was scheduled for the forthcoming Thursday. Mr Sutherland expressed concern over speeding traffic, down narrow lanes, having encountered a motorist driving at high speed.

During Open Forum, Mr Sutherland also suggested that the church might like to consider making an approach to Matthew Ellis, the Police and Crime Commissioner, over the recent theft of grass cutting equipment from the church yard. Mr Sutherland though that some funding might be available to help alleviate the continual drain on resources these thefts were having. The Clerk is to contact Church Warden, Mr Ralph Howarth.


CASUAL VACANCY FOR PARISH COUNCILLOR:
The Clerk had contacted the Borough Elections office regarding the current vacancy. This vacancy had arisen following the uncontested Parish elections held in May where six out of the seven posts for Parish Councillors were filled. The Clerk confirmed that a notice advertising the vacancy had been displayed for the prescribed time. The Elections Office stated that there had been no requests made and therefore no election called for. Mr Andy Brown had shown interest in filling the current vacancy. Mr P.Harriman proposed Mr Brown should be co-opted on to the Council. This was seconded by Mrs S.Dodd. All were in favour. The Parish Council were therefore pleased to co-opt on to the Council, Mr Andy Brown. Mr Brown was duly asked to join the Council for the continuation of the meeting.


NEIGHBOURHOOD WATCH:
The Clerk had forwarded a recent bulletin regarding an alarm company which is targeting the Stafford Area by telephone cold calling trying to sell house alarms. They mention that the police do not attend house alarms to try and scare residents into buying from them. The Police have warned against buying from this type of company and to contact them immediately on 101 to report the call.


VILLAGE PLAYGROUND:
The Clerk had ordered the parts for the rocking horse from G L Jones. Mr S.Moore returned the inspection book having noted a small amount of litter and that a grip handle was missing from the two man rowing machine. The Clerk was asked to contact CERS about this matter through Mrs Dawn Jones.

The playground inspection book was taken for the forthcoming month by Councillor Mrs K.Reeves.


PLANNING:
The Clerk had received one planning application since the last meeting for an earth banked slurry lagoon at Manor Farm, Marston. The Parish Council were to circulate the plans amongst themselves to consider. The Clerk had also received notification that the recent planning application to convert the Polish Camp into eight dwellings had been withdrawn from the planning system.


FINANCE
The Clerk had received an invoice from G L Jones for the site visit to inspect the rocking horse amounting to £191.56; John Hall had submitted an invoice amounting to £90 for grass cutting. There was a civic amenities invoice for £75 and £20 invoice for hire of the institute. These payments were proposed by Mrs K.Reeves and seconded by Mrs S.Dodd. All were in favour.

The Clerk had also received quotation from Zurich for the forthcoming insurance renewal amounting to £551.09 which was a slight increase on last year’s premium.

The Clerk had also contacted AON to see if they could provide a quotation which they had agreed to do. It was agreed to confirm the purchase of insurance at the September meeting. The Clerk had received no news concerning the recent audit.


BEST KEPT VILLAGE COMPETITION:
Former Chairman, Mr Trevor Houghton had attended the recent Best Kept Village competition awards on August the 3rd where Church Eaton received a highly commended certificate.

Also taking place was the annual judging of the village hanging baskets and tubs competition which was judged this year by Alice Stamp. Alice’s final selection were in First Place - Cherry Tree Cottage, High Street with joint Runner Ups being Keswick Cottage and Number 7 Parkers Close

Highly Commended were 2 Ashley Croft and Willow Cottage.

The winner and joint runner ups will each receive national gardening vouchers. The Clerk was to attend to this as usual. The Clerk was also to formally thank Alice for judging this year’s competition.


CORRESPONDENCE:
The Clerk had received a copy of the Members Digest and an invitation to the service to commemorate the Battle of Britain from the Borough Council. Mr A.Brown said he would go and the Clerk was to send a reply card to this effect. Walkwise had sent some promotional material.

All other correspondence had been circulated to the Parish Councillors.

It was agreed that the Parish Council would next meet on Tuesday the 1st September at 7.30pm in the Village Institute. The meeting closed at 9.00pm.

MINUTES OF THE MEETING HELD ON THE 7th JULY 2015


PRESENT:
Mrs S. Dodd and Mrs K. Reeves, Messrs P. Bailey, P. Harriman, D. Massie and S. Moore, Stafford Borough Councillor, Mr R. Sutherland, Staffs County Councillor, Mr M. Winnington, Andrew Aroll, Lord Newport, eleven members of the public and the Clerk, Mrs D.M. Key.


APOLOGIES:
were received from Stafford Borough Councillor, Mr S. Leighton.


MINUTES:
There was one amendment to the Minutes regarding the site meeting with representatives from GL Jones to inspect the rocking horse. The Clerk had recorded Mr S. Moore being present which should have read Mr P. Bailey. The Minutes were then deemed as a true record by those present and were then duly signed by the Chairman, Mr P. Harriman.


MATTERS ARISING:
These were to be taken up during the meeting as per the agenda.


PRESENTATION BY THE BRADFORD ESTATES:
Lord Newport and architect Mr Andrew Aroll gave a power point presentation regarding proposals to re-develop Wood Eaton Manor and landscaping of the grounds. The presentation included a history of the Manor and grounds, and plans to recreate a substantial country house which retained the model farm buildings along with further plans to reinstate the pleasure gardens and pool and the development of a sustainable timber business.

It was anticipated that these works would take place over several years.

This was followed by a question and answer session. Chairman, Mr P. Harriman then thanked Lord Newport and Andrew Aroll for their attendance.

Stafford Borough Councillor, Mr R. Sutherland introduced himself following the presentation to those present and stated that he would not be making any comments due to his role on the Borough Planning Committee.


LATE ITEMS:
There were no late items.


OPEN FORUM:


Mr T. Houghton reported that there had been a burst water main in the Village which had been repaired quite quickly.


NEIGHBOURHOOD WATCH:
The Clerk had again contacted Mandy Corser, local Neighbourhood Watch co-ordinator, to see if she could supply contact details and information to be included in the Parish Welcome Pack. It was reported that once again plants had been removed from the trough situated on Little Onn Road. It was agreed that this trough should be moved in the autumn nearer to the Oaklands to try and stop this happening.


VILLAGE PLAYGROUND:
With regards to the maintenance of the rocking horse, the Clerk had contacted GL Jones and had obtained two quotes. The first for G L Jones to do all the work which would be £1,085.46 including VAT. The second for just the parts to be provided and the Parish Council to carry out the work was quoted at £621.79 plus VAT. After some discussion it was agreed that the Clerk would order the necessary parts and the Parish Council would undertake the work.

The playground inspection book was returned by Councillor D.Massie and was taken for the forthcoming month by Councillor Mr S.Moore.


PLANNING:
The Clerk had received one planning application since the last meeting. This was for insert secondary glazing at Dolphin House, High Street, Church Eaton. There were no objections made to this application.


HIGHWAYS:
Mr Harriman informed the meeting that Chris Mitchell from County Highways was leaving his current post and Mr Mark Keeling would be taking over. Also leaving was Mr Sean Latham who had spearheaded the Neighbour Teams. His replacement would be Mr Simon Griffiths. Mr Griffiths had invited a member from the Parish Council to drive round the Parish to look at potential works which would fall under the scope of the Neighbourhood Team. Mrs Reeves reported that the requested work to dig out the gulley on the verge at Apeton had not been carried during the last visit. The Clerk had sent an email to Mr Latham thanking him for all his help and assistance in the past.

Staffs Councillor M.Winnington asked for an update on the recent works in the Marston area. The Church Eaton to Marston road was much improved however Birchmoor Lane was still in need of urgent repairs and improvements.

With regards to the triangle at Marston and erosion by heavy traffic, Chairman Mr P.Harriman had contacted the dairy S J Bargh about using an alternative route to collect milk from Manor Farm and had received a favourable response. Mr Harriman had also spoken with Mr Steve Cox, owner of Manor Farm. The suggestion of imposing weight limits was discussed. The Chairman had also emailed Chris Mitchell about the way forward for protecting the triangle plus alternatives to kerbing and costs.

Stafford Borough Councillor, Mr R.Sutherland is to accompany a representative from Streetscene on a drive around the Parish and suggested that a representative from the Parish Council might like to join them. The Chairman felt this would be a good idea and Mr Sutherland is to arrange details for this to take place and advise accordingly.


ADOPTION OF TELEPHONE KIOSKS


The Chairman had contacted BT and had found out that the two Parish telephone kiosks are available for adoption but had stressed that the Parish wished to retain them with working telephones albeit for making emergency calls. A representative from BT was however to contact the Chairman to clarify what the actual position was given the local community would like to keep them in service. The Clerk was to await more clarity on this matter before contacting Derek Jones of Derrington Parish Council, who had in the past adopted a kiosk.


PARISH COUNCILLOR VACANCY:
The Clerk had contacted the Borough Elections Office who had sent a specimen notice to advertise the current casual vacancy. They advised that the vacancy needed to be advertised for fourteen days. If the Borough received 10 or more requests from Parish electors then an election would be held. If not the Parish Council could proceed with co-option. If this was the case, Mr Andy Brown from Church Eaton showed interest in filling the vacancy.


FINANCE
The Clerk had received an invoice from CEVI for the hire of the Institute in June amounting to £20. It was agreed to pay Mrs Helen Bellamy £40 for carrying out the internal audit of accounts for this year’s Grant Thornton Audit. This was to be made out to the school PTA in lieu of Mrs Bellamy’s work. Mr Harriman also submitted an invoice amounting to £40 for plants for the Marston troughs. These payments were proposed by Mrs S.Dodd and seconded by Mrs K.Reeves. All were in favour.

A request had been received for a financial contribution towards producing the Parish Magazine from church warden, Mr Ralph Howarth. Following discussion a £100 donation was proposed by Mrs S.Dodd and seconded by Mr S. Moore. All were in agreement. CERS had also requested a donation towards the insurance costs for the forthcoming village festival. It was agreed to donate £100. This was proposed by Mrs K.Reeves and seconded by Mrs S.Dodd. All were in favour.


BEST KEPT VILLAGE COMPETITION:
The Clerk had arranged for the judges for this year’ hanging baskets and tubs competition to visit the village in July.


CORRESPONDENCE:
The Clerk had received information regarding smart stickers for wheelie bins displaying e.g. local speed restrictions. While there was some uncertainty as to their effectiveness the Clerk is to try and find out more about them for a future meeting. The Clerk was to circulate information from Plantlife regarding various surveys being carried out. An email regarding the current consultation concerning plans to cut back on mobile library services was discussed. The Borough Council’s Walkwise organisation had sent promotional material for future events. Previous Parish Council Chairman, Mr T.Houghton was to attend this year’s Best Kept Village competition presentation on August 3rd and it was hoped that Mr Harriman might be able to attend as well.

All other correspondence had been circulated to the Parish Councillors.

It was agreed that the Parish Council would meet in August, although in previous years the August meeting had been missed. It was noted however that this would be a short meeting primarily to look at filling the Parish Council vacancy and renewal of insurance. This meeting would be held on the 4th August at 7.30pm in the Village Institute. The meeting closed at 9.45pm.

MINUTES OF THE MEETING HELD ON 2ND JUNE 2015


PRESENT:
Mrs S. Dodd and Mrs K. Reeves, Messrs P. Bailey, P. Harriman, D. Massie and S. Moore, Stafford Borough Councillor Mr R. Sutherland, two members of the public and the Clerk, Mrs D. M. Key.


APOLOGIES:
were received from Staffs County Councillor Mr M. Winnington and Stafford Borough Councillor, Mr S. Leighton.


MINUTES:
The Minutes were deemed as a true record by those present and were then duly signed by the Chairman, Mr P. Harriman.


MATTERS ARISING:
The current vacancy for a Parish Councillor was discussed and as a result the Clerk was asked to contact the Borough Council elections office.

It was agreed that the vacancy should be widely advertised and, then if required, an election or co-option to take place.


OPEN FORUM:


Mr A. Brown updated the Council on the progress of the recent refurbishment of the church bench.


NEIGHBOURHOOD WATCH:
Neighbourhood Watch local co-ordinator, Mandy Corser was in attendance and updated the meeting as to contact details and general Neighbourhood Watch information. The Clerk asked Mandy if she could supply contact details and information to be included in the Parish Welcome Pack.


VILLAGE PLAYGROUND:
Two representatives from G L Jones Ltd had visited the rocking horse on the 4th June and had found that the horse did need some maintenance work. Mr Harriman and Mr Moore had met them on site and had been advised on how to dismantle the rocking horse in order to carry out the required work. Some new parts would be required which G L Jones could supply. The Clerk was asked to contact GL Jones to obtain two quotes. One for G L Jones to do all the work and a second, for the Parish Council to fit the new parts supplied from G L Jones.


PLANNING:
The Clerk had received one planning application since the last meeting. This was for a two storey side extension to provide a ground floor garden room with bedroom over along with a single storey rear extension to provide a kitchen and family room at Japonica Cottage, Marston. There were no objections made to this application. Mr Peter Harriman, who was the applicant, had declared an interest in this matter prior to circulation.

Several Councillors and Stafford Borough Councillor Mr S. Leighton, had met with Viscount Newport and his architect at Wood Eaton Manor on the 26th May to look at proposals for landscaping the grounds and plans to re-develop the house. The Bradford Estates were planning to submit a planning application to this effect at a later date. Since the site meeting, the Bradford Estate’s manager, Carla Whelton had asked for a slot at next month’s Parish Council meeting for Viscount Newport and his architect to give a small presentation about these plans. The Parish Council were in agreement to this.


HIGHWAYS:
It was reported that road conditions in Sweet Place Lane were improved. The Chairman had sent an email to Chris Mitchell at County Highways about the triangle at Marston and was awaiting a response. Large milk tankers using Birchmoor Lane was discussed and suggestions were made about requesting that the drivers avoid using Birchmoor Lane. Mr Harriman is to write to this effect to the dairy who, have been in the past, very helpful.

Imposing a weight limit on Birchmoor Lane was also discussed. Mr Harriman offered to look into this matter.


ADOPTION OF TELEPHONE KIOSKS

:
The Clerk had received information from BT concerning local communities adopting telephone kiosks. The Parish Council discussed this matter with a view to being completely informed as to the implications of adoption should the two Parish BT telephone kiosks be offered for adoption. It was however, strongly felt, that given such poor telephone reception within the Parish, the Parish Council would strongly argue to retain the boxes as working telephones. It was agreed in the first instance to check whether the two Parish telephone kiosks were on the list to be offered for adoption.

Stafford Borough Councillor Mr R. Sutherland gave the Clerk contact details for Derek Jones of Derrington Parish Council who had in the past adopted a kiosk.


SEVERN TRENTWATER AUTHORITY SURFACE WATER RUN OFF CHARGES
: Former Parish Councillor, Mr C.Byford challenged Severn Trent Water Authority in 2012 over charges concerning surface water run off. Mr Byford had found out that his property had soak- a -ways but that STWA were in fact charging for him surface water run off when it was not entering the water drainage system.

The Parish Council discussed this matter and asked the Clerk to contact Mr Byford to see whether he would be happy for interested parties to contact him should they be concerned about paying unnecessary water charges.


FINANCE
: The Clerk presented the accounts for the last financial year and the audit return form was approved and was signed by the Chairman. This was proposed by Mrs S. Dodd and seconded by Mr S. Moore. All were in agreement. It was reported that Mrs Helen Bellamy had carried out an internal audit of the return.

The Clerk had received an invoice from JWH regarding grass cutting for £90.00 and Mr C. Byford had forwarded an invoice for £116.49 for re-planting of the troughs. These payments were proposed by Mrs K.Reeves and seconded by Mr P. Bailey.

All were in favour.

Mrs K. Reeves had arranged for the Clerk’s quarterly payment which amounted to £532.00.

The Clerk was looking into amending the current bank signatories which would probably require Councillors a visit to the bank as, probably to prevent fraud, there did not seem to be anyway of doing this online.


BEST KEPT VILLAGE COMPETITION:
It was reported that the first round of judging had taken place. The Byford Family were commended for doing such a sterling job replanting the village troughs, as were various people who had offered to look after the troughs through the summer. It was noted that Councillor Massie was storing the bulbs for replanting later in the year.

It was confirmed that the Village festival would be taking place on July 11th.


CORRESPONDENCE:
The Clerk had received a Members Digest from Stafford Borough Council. Stafford Borough Council had forwarded information regarding Part 2 of the Community Infrastructure Levy consultation that was taking place. There had been a mayoral invitation for afternoon tea at Upper House, Barlaston. AON Insurance had sent information regarding quoting for the forthcoming insurance renewal. This was to be discussed later. The Clerk had also received an email from the Church requesting a financial donation towards producing the Parish Magazine. The Clerk is to contact church representative, Mr Ralph Howarth to ascertain what sort of amount is required.

All other correspondence had been circulated to the Parish Councillors.

It was agreed that the next meeting of the Parish Council would be held on the 7th July at 7.30pm in the Village Institute. The meeting closed at 9.35pm.

MINUTES OF THE MEETING HELD ON THE 12TH MAY 2015


PRESENT:
Mrs S.Dodd and Mrs K.Reeves, Messrs P.Bailey, P.Harriman, D.Massie and S.Moore, Stafford Borough Councillors, Mr S.Leighton and Mr R.Sutherland, four members of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
were received from Staffs County Councillor Mr M.Winnington.

The Clerk welcomed all those present and invited nominations for the post of Chairman. Mrs S.Dodd nominated Mr Peter Harriman; this was seconded by Mr P.Bailey. All were in favour and Mr Harriman was duly elected as Chairman for the forthcoming year. There were no other nominations.

Mrs S.Dodd was nominated for the post of Vice Chairman by Mr P.Harriman and seconded by Mrs K.Reeves. All were favour. There were no other nominations.

All Parish Councillors then signed as customary the Declaration of Acceptance of Office Ledger and signed the model code of conduct forms. The Clerk advised all Parish Councillors that she had received the Disclosable Pecuniary Interests forms and Personal Interest forms from the elections office at Stafford Borough Council and would forward these to all Councillors. The Clerk also informed all Councillors that these forms must be returned to the Borough Council by Thursday 4th June.

Due to only six of the seven Parish Council seats being filled there was now a vacancy. The Clerk had contacted the Elections Office about this but it was agreed to discuss this matter at the next Parish Council meeting.


MINUTES:
The Minutes were deemed as a true record by those present and were then duly signed by the Chairman.


MATTERS ARISING:
It was confirmed by Mr Harriman that children’s’ posters for this year’s Best Kept Village Competition had been received. Mrs S.Dodd was asked if she would like to judge these which she kindly agreed to do.


LATE ITEMS
Re-planting of the village troughs was discussed. A budget of £180 was proposed by Mrs S.Dodd and seconded by Mr S.Moore. All were in favour. Mrs K.Reeves was to oversee this, and was to see whether the Byford Family would be willing to help again this year following their fantastic support in previous years.

It was requested by Mrs S.Dodd to add BT Kiosks to the next agenda.


OPEN FORUM:


Mr Tony Lendon expressed concerns over the recent damage by farm machinery to the triangle at Marston. The Chairman agreed to speak with the farmer involved and to chase up with County Highways the plan to kerb and protect the triangle. Mr Lendon also very kindly offered to replace the knob on the village notice board which he had made. Mr Harriman thanked Mr Lendon for carrying out this work and his concerns over the triangle.


NEIGHBOURHOOD WATCH:
It was agreed to invite a representative from Neighbourhood Watch to a future meeting. The Clerk had sent the recent alerts received from Neighbourhood Watch to all Councillors.


VILLAGE PLAYGROUND:
The Clerk had contacted G L Jones Limited about whether they could inspect the horse and how much this would cost. Their representative, Mr Hefin Jones suggested sending out an inspection team the following morning the cost of which would be approximately £180. This would rise if the rocking horse required more detailed work to be carried out. A provisional budget of £400 (maximum) for any works to be carried out was set. This was proposed by Mrs K.Reeves and seconded by Mrs S.Dodd. All were in favour. Mr Harriman and Mr Bailey agreed to meet the maintenance men on site and the Clerk was to arrange this with G L Jones.

Mr Houghton had returned the playground inspection book to the Clerk and had also carried out the quarterly inspection of the playground which had not found any problems. Mr D Massie took the book for the forthcoming month.


PLANNING:
The Clerk had received several planning applications. The first for an extension at East Lodge, Little Onn and the second for a single storey side and front extension at 5 Wood Eaton Road, Church Eaton. There were no objections to these applications.

More recently an application had been received for the conversion of buildings into eight dwellings at the Polish Camp, High Onn. Following a long discussion and examination of the plans the Parish Council concluded that they were not in principal against development of these buildings, but would be expressing concerns over plans to raise the roof line and the removal of features such as the external nibbing. They would also like to see the water tower retained.


RURAL MOBILE TELEPHONE COVERAGE
This matter was discussed again but it had proved difficult to obtain any more information regarding the Vodaphone Rural Open Sure signal scheme. Due to time constraints, it was agreed to look at this again at a future meeting when hopefully some more information might be available.


WELCOME PACKS:
The Clerk had met with former Chairman Mr T.Houghton and had received several amendments to the current pack. These were to be carried out and then the Clerk was to forward several copies to Mrs Daphne Rutherford who had kindly agreed to pass them on to any new parishioners. The Clerk was to keep Mrs Rutherford updated on this matter.


HIGHWAYS:
Mrs G Skelton had contacted the Clerk to pass on her thanks to the Parish Council and Former Borough Councillor Mr B.Stamp regarding the start of road drainage works in Marston. It appeared that works were now taking place at Marston, hopefully in preparation for the eagerly awaited and much needed road improvements.

Pot hole reporting was discussed at length. Councillor Moore had had problems with reporting two in the Marston area. Stafford Borough Councillor Mr S.Leighton suggested using a phone app to help report these.

The Clerk enquired if there had been any more problems encountered by motorists from badly angled security lights on properties near to the highway. The Clerk had publicised this in the last Parish magazine. She was asked to contact Mr John Edwards to see whether there had been any more problems since he brought this matter to the Council’s attention.


BEST KEPT VILLAGE COMPETITION:
Preparations were under way. The Clerk confirmed that the annual hanging baskets and tubs competition would be held and that she was currently looking for a suitable judge.


FINANCE
The Clerk had received confirmation of receipt for the first payment of the Parish Precept. With regard to the forthcoming audit, the Clerk had posted the required Notice on the notice board. Mrs Helen Bellamy had kindly agreed to conduct the internal audit again.

The Village Institute had invoiced the Parish Council for the hire of the hall for May’s meeting amounting to £20.00. The Clerk had received an invoice from JWH regarding grass cutting for £135.00. These payments were proposed by Mrs K.Reeves and seconded by Mr S.Moore. All were in favour.

Mr Houghton had arranged with Mrs K.Reeves that she would take on responsibility for the Clerk’s fee and would forward the necessary paperwork on to her.

It was also discussed to amend the current bank signatories and the Clerk was to look at getting this arranged for the next meeting.


CORRESPONDENCE:
The Clerk had received a two Members Digest from Stafford Borough Council. The Clerk had replied to the letter received from Henry Bryan regarding his selection to represent the Staffordshire and UK contingent at the 23rd World Scout Jamboree in Japan requesting financial assistance. The Clerk had invited Henry to attend a future meeting to discuss this in more detail.

The Clerk had received an invitation, by email, from Carla Whelton, the Bradford Estates manager for Councillors to attend a site meeting at Wood Eaton Manor on the 26th May to discuss plans with their architect and Viscount Newport. Several Councillors were willing to attend and the Clerk had informed the new Stafford Borough Councillors. Mr R.Sutherland had conveyed his apologies as he would be away on that date but Mr S.Leighton was hoping to attend. The Clerk was to contact Ms Whelton to confirm this. The meeting would take place at 2pm.

All other correspondence had been circulated to the Parish Councillors.

It was agreed that the next meeting of the Parish Council would be held on the 2nd June at 7.30pm in the Village Institute at 7.30 p.m. The meeting closed at 10.00pm.

MINUTES OF THE MEETING HELD ON THE 3RD MARCH 2015


PRESENT:
Mrs S.Dodd and Mrs K.Reeves, Messrs P.Bailey, P.Harriman, T.Houghton, D.Massie, Stafford Borough Councillor, Mr B.Stamp, one member of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
were received from Councillor S.Moore and Staffs County Councillor, Mr M.Winnington.


MINUTES:
There was one error arising from the Minutes from the previous meeting. The Clerk had written that the hedgerow saplings were to be trimmed. This was not the case; they were to be left and hopefully laid at a future date. The rest of the Minutes were deemed as a true record by those present and were then duly signed by the Chairman.


MATTERS ARISING:
All matters arising would be taken as they appeared on the agenda.


LATE ITEMS
There were no late items.


OPEN FORUM:


Mr Andrew Brown brought up and discussed repairs and refurbishment of the churchyard bench.


NEIGHBOURHOOD WATCH:
It was reported that more electric fencing units had been stolen. The police had been informed.


VILLAGE PLAYGROUND:
Councillors, Mr P.Harriman and Mr S. Moore are still set to carry out their detailed inspection of the rocking horse as soon as the weather improves. Councillor D.Massie had contacted the pest controller about the recent mole activity in the playground and is expected to deal with this in the next few days.

Mr Harriman, who had the inspection book for March is to keep it for the forthcoming month. It was noted that the CERS Hip Twister equipment required a spot of WD40.


PLANNING:
The Clerk had not received any planning applications but had received information regarding Gnosall Parish Council’s Local Plan and had forwarded information regarding this to all Parish Councillors.


ELECTIONS 2015:
The Clerk had attended the recent elections update at the Stafford Borough Council offices. Jane Peat, the elections officer, had presented another very useful and informative briefing. A high turn out for these elections, comprising Parish, Borough and General was predicted. A time-table of key dates was given out, along with a specimen nomination form for the Parish Elections and advice on how to fill these in correctly. The Clerk went through some of the more important dates and points.


HIGHWAYS:
Councillor Harriman had chased up the recent proposals for improving the roads at Marston and had received an email from Mr Chris Mitchell, Staffs County Council’s Community Infrastructure Liaison Manager. The news was not good as County Highways now needed to arrange temporary road closures as the required works were more drastic than first thought. It was understood that an application for these road closures had been submitted.


THE GLEBELANDS SPORTS ASSOCIATION COMMITTEE:
Stafford Borough Councillor, Mr B.Stamp - President of the Glebelands, had been in talks with Mr Nick Ashby, acting Chair of the Glebelands, over the need to get a full Glebelands Committee together given the recent struggle to do so. However, Mr T.Houghton felt that this situation might resolve itself as several people were interested in joining the Committee. It was further reported that the AGM would take place on the 17th March 2015.


BEST KEPT VILLAGE COMPETITION:
The entry for this year needed to be in by the end of March so Mr Houghton and Mr John Edwards were meeting tomorrow to organise the Village map. The Clerk had received information, via email, from the Community Council regarding the children’s poster and poetry competitions and was to forward this to Councillor Harriman.


FINANCE
Following a request made by the School to assist with the cost of flooring two of the classrooms, the Council agreed to make a donation of £450.

A request from the Church to help with the costs of refurbishing and repairing the church bench had also been received. It was further agreed to donate £200 towards this project. This was proposed and seconded and approved as above.

The Village Institute had invoiced the Parish Council for the hire of the hall for March amounting to £20.00. The Clerk had presented an expenses invoice of £45.48. These payments were proposed by Mr P.Bailey and seconded by Mrs.S.Dodd. All were in favour.


CORRESPONDENCE:
The Clerk had received a Members Digest from Stafford Borough Council and an allotment survey which she would respond to. There were leaflets and posters for the Borough Council’s Walkwise Walking for Health Events.

There was an invitation from the Mayor to attend ‘An Evening of Choirs’ event.

It was agreed that the next meeting of the Parish Council and the annual Parish meeting would be held on the 7th April 2015 in the Village Institute at 7.30 p.m. The meeting closed at 8.55 pm.

MINUTES OF THE MEETING HELD ON THE 3RD FEBRUARY 2015


PRESENT:
Mrs S.Dodd and Mrs K.Reeves, Messrs P.Harriman, T.Houghton, D.Massie, S.Moore, Stafford Borough Councillor, Mr B.Stamp, one member of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
were received from Councillor Mr P.Bailey.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and were then duly signed by the Chairman.


MATTERS ARISING:
All matters arising would be taken as they appeared on the agenda.


LATE ITEMS
There were no late items.


OPEN FORUM:


Was not required on this occasion.


WEST STAFFS CONNECT SERVICE
Debbie Wilkes from Staffs County Council was in attendance at the meeting to publicise the new West Staffs Connect Service. This service was described by Debbie as being a re-vamped Rural Link with a dial-a-ride concept. The service offers transport connections to local villages for onward travel along with direct transport into Stafford and is open to all residents within the operating area who are not within walking distance of a bus route or who need to access a main bus route when local bus services are not available

The restrictions to the service was that it could not cover any current commercial routes e.g. Arriva bus routes because of unfair competition created by West Staffs Connect’s subsidised funding. It was further noted that the service was not operational in Marston and Ms Wilkes was asked if she could find out whether it was possible to extend the service in to Marston. The Chairman thanked Ms Wilkes for her attendance and bringing leaflets to be distributed within the Parish. The Clerk is to include information about the service in the next Parish magazine report.


NEIGHBOURHOOD WATCH:
It was reported during the meeting that several local farmers had had electric fencing units stolen from their fields. In one case this had resulted in stock straying from the field. It was also reported at the meeting that attempts had been made to remove a village trough located near to the Village Playground. Anyone with any information regarding this matter was asked to contact the Parish Council.


DOG FOULING:
The Clerk had received an email from local resident Mrs Julie Howarth who was very concerned about a recent spate of dog fouling in the High Street especially given that the dog had fouled on the pavement outside her property and directly in the path of children and parents walking to the school. Although Mrs Howarth had supplied photographic evidence, she did not know whose dog had caused this mess. The Clerk was asked to report this in the Parish magazine and more dog fouling notices were organized. It was agreed to contact Streetscene with any specific information that might lead to a prosecution. The Clerk was asked to update Mrs Howarth.


VILLAGE PLAYGROUND:
Councillors, Mr P.Harriman and Mr S. Moore are to carry out their detailed inspection of the rocking horse as soon as the weather improves. Mrs S.Dodd returned the inspection book. It was noted that there was a lot of mole activity. Councillor D.Massie is to contact a pest controller who will live trap the moles instead of resorting to poison. The saplings at the canal end of the playground were discussed following an enquiry from Mr C.Byford as to whether they required trimming. While it was hoped that the saplings might be laid to form a hedge, possibly in twelve months, it was agreed that they should be trimmed back a little. Mr D.Massie kindly offered to do this.

The flower trough by the playground had been moved in what looked like an attempt to remove it. It was agreed that Mr.T.Houghton and Mr Harriman would try to firm the posts of the trough with some ‘post crete’. Mr Harriman took the inspection book for the forthcoming month.


PLANNING:
The Clerk had not received any planning applications but had received a letter from Bill Cash MP in response to the suggested amendment to the NPP Framework. There was also an attached letter from Brandon Lewis MP, Minister of State for Housing and Planning at the Department for Communities and Local Government. This letter was fairly dismissive but did at least recognise the Parish Council’s interest in this matter.


HIGHWAYS:
Councillor Harriman had met with Staffs County Councillor, Mr M.Winnington and Mr Chris Mitchell, Staffs County Council’s Community Infrastructure Liaison Manager on the 26th January to discuss the terrible road conditions in Marston. The outcome of this meeting was that Highways were to look at improving drainage; five drains were identified as being blocked. Landowners of these affected drains were to be contacted and teams deployed to unblock them. It was also proposed to stone areas that were acting as passing places with a soil top to try and maintain some sort of stability.

It was also acknowledged that a lot of ditches needed cleaning out perhaps with the help of local farmers. Currents road works on Slab Lane were discussed as well as the bad pot holes in Birchmoor Lane which were to be reported again.

Mr S.Moore confirmed that the burnt our car that had been abandoned near to Wheaton Aston had been removed.


BEST KEPT VILLAGE COMPETITION:
After some discussion it was agreed that Church Eaton should enter again this year. Mr Houghton was to ask Mr John Edwards if he could again provide the Village map which always scored highly with the judges. Mr Houghton was also to enquire around the village to see if any volunteers could be found to help with litter picking etc. The Clerk is to organise the annual hanging baskets and tubs competition.


FINANCE
The Clerk presented a revised budget through to April 2015. There had been a financial request made from the School to assist with the cost of flooring two of the class rooms. It was agreed to discuss this at the next meeting.

The Village Institute had invoiced the Parish Council for the hire of the hall in February amounting to £20.00. The payment of this invoice was proposed by Mr T.Houghton and seconded by Mrs S.Dodd. All were in favour.


CORRESPONDENCE:
The Clerk had received a Members Digest from Stafford Borough Council and a series of emails from the Community Council of Stafford informing the Parish Council of the threat to its funding. However, in a later email it seemed that this situation had been resolved as DEFRA were to provide funding for another year.

The Borough Council has sent information regarding this year’s Pride in Your Patch Awards.

The Clerk confirmed that she would be attending the Borough Council elections briefing on Wednesday 4th February.

It was reported by Stafford Borough Councillor, Mr B.Stamp that the Glebelands Committee urgently required new members. This was to be discussed at the next meeting

It was agreed that the next meeting of the Parish Council would be held on the 3rd March 2015 in the Village Institute at 7.30 p.m. The meeting closed at 9.05 pm.

MINUTES OF THE MEETING HELD ON THE 6th JANUARY 2015


PRESENT:
Mrs S. Dodd and Mrs K. Reeves, Messrs P. Bailey, T. Houghton, D. Massie, Stafford Borough Councillor, Mr B. Stamp, Staffs County Councillor, Mr M. Winnington and the Clerk, Mrs D.M. Key.


APOLOGIES:
None were received.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and were then duly signed by the Chairman.


MATTERS ARISING:
The Clerk had not yet received a response from Bill Cash MP, regarding the recent correspondence which suggested an amendment to the National Policy Planning Framework. Emma Crout from the Borough Council’s Streetscene organisation had contacted the Clerk about a query raised at the last meeting regarding tarmacing. Ms Crout advised that only small scale projects could be considered due to the limits of their equipment.


LATE ITEMS
The Chairman raised concerns over the proposed changes to ordering prescriptions on-line from the pharmacy at Gnosall. Mr Houghton was concerned that while most households did have access to, and knowledge of computers, this did not apply to everyone and the decision to make online ordering compulsory was somewhat short-sighted and prohibiting for some people.


OPEN FORUM:


Was not required on this occasion.


NEIGHBOURHOOD WATCH:
There had been no recent bulletins and nothing else to report.


VILLAGE PLAYGROUND:
Councillors, Mr P. Harriman and Mr S. Moore had received an email from the Clerk regarding the suggestion from G L Jones regarding replacing the rubber buffers on the rocking horse. It was agreed however, that before the new buffers were ordered a more detailed inspection of the rocking horse would be carried out by Councillors Harriman and Moore.

Mr P. Bailey returned the inspection book and had noted some graffiti on the play equipment notice board. He had also removed the remains of a small fire. It was further reported that the hedging plants were doing well. Mrs S. Dodd took the inspection book for the forthcoming month.


PLANNING:
The Clerk reported on correspondence received from Gnosall Parish Council regarding their Neighbourhood Plan Consultation. The consultation contained a survey which was to be circulated to all Parish Council members.


HIGHWAYS:
The poor state of the roads in Marston was discussed with Staffs County Councillor, Mr M. Winnington. The proposed inspection of these roads with Parish Councillor, Mr Peter Harriman and Mr Chris Mitchell, Staffs County Council’s Community Infrastructure Liaison Manager, was also discussed. Mr S. Moore commented on a burnt our car that had been abandoned near to Wheaton Aston. Mr Moore had reported this to South Staffordshire Council although it was not clear which local authority area the car was located in. Stafford Borough Councillor, Mr B. Stamp was to look into this and if necessary contact Stafford Borough Council.


FINANCE
Financial arrangements for the forthcoming year were discussed and it was agreed that the Clerk would request no increase in the level of precept from Stafford Borough Council and to request the maximum concurrent functions allowance (£531.00). This was proposed by Mr T. Houghton and seconded by Mrs K. Reeves. All were in favour.

The Clerk’s fee was discussed and it was agreed, with the Clerk’s approval, that there would be no rise in fee for this coming year. The Chairman suggested that the Parish Council review the methods currently employed to arrive at any future increases in the Clerk’s fee. It was agreed that this would take place, in the absence of the Clerk, following next month’s meeting. It was noted that the Clerk had received a cheque amounting to £531.80 for the last quarterly fee.

The Village Institute had invoiced the Parish Council for the hire of the hall in January amounting to £20.00. The payment of this invoice was proposed by Mr T. Houghton and seconded by Mr P. Bailey. All were in favour. The Institute Committee had also written to advise that the letting fees for the Institute would remain the same for 2015. The Committee had also thanked the Council for the recent £500.00 donation towards the current refurbishment of the Village Hall.


CORRESPONDENCE:
The Clerk had received a Members Digest from Stafford Borough Council and an email regarding the Stafford West Connect Service which was understood to comprise dial a ride. The Clerk was asked to find out more.

The Council had received an invitation from Stafford Borough Council to send a representative to an election briefing on the 4th February at the Borough Council offices. The Clerk offered to attend.

It was agreed that the next meeting of the Parish Council would be held on the 3rd February 2015 in the Village Institute at 7.30 p.m. The meeting closed at 8.45 pm.

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