Church Eaton Parish Council minutes 2012

MINUTES OF THE MEETING HELD ON THE 4TH DECEMBER 2012


PRESENT:
Ms J. Byford, Mrs S. Dodd and Mrs K. Reeves, Messrs S. Caplan, I. Glover, P. Harriman, T. Houghton, Stafford Borough Councillor, Mr B. Stamp, three members of the public and the Clerk, Mrs D.M. Key.


APOLOGIES:
These were received from Staffs County Councillor, Mr M. Winnington.


MINUTES:
The minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman.


MATTERS ARISING:
Ms Byford was asked to forward a copy of the judges comments from this year’s Best Kept Village Competition to both the Clerk and John Edwards.


LATE ITEMS
Mrs K. Reeves updated the Council on the recent special Glebelands meeting. There had been sufficient interest to form a committee of key personnel. The constitution would be reviewed in the New Year.


OPEN FORUM
Mrs Alexander expressed serious concerns over the high level of dog fouling particularly in the High Street and on the Glebelands. Councillors had also received other complaints about this nuisance. It was agreed that the Parish Council would contact the Borough Council over this matter to see what action could be taken.

Mrs Alexander also expressed concerns over the large amount of traffic especially commuters speeding down Malthouse Lane. Councillor B.Stamp agreed to raise this matter again with the County Council.


NEIGHBOURHOOD WATCH:
The Clerk had been receiving various emails from Neighbourhood Watch and had circulated these to the Parish Council. E mail scams were commented on.


VILLAGE PLAYGROUND:
Mr P. Harriman returned the inspection book and had noted that some of the new equipment was lacking stickers. There were a few lager cans strewn about which he had removed and that the old netball hoop post needed some more attention. Mrs Alexander said that her husband would take care of this next day. The Chairman thanked her for her kind offer.


UPDATE ON LOCALISM ACT
Stafford Borough Councillor, Mr B.Stamp updated the meeting on the Borough Council’s position concerning their Community Asset Register. He reported that the enabling regulations had now been made by the Government in the light of which the Council would shortly be considering how this register would be set-up and the mechanism to be used by local communities wishing add assets to it.

He also reported that he had recently learnt that the Parish Council would, as part of the forthcoming precept setting process, be required to pass a resolution giving all Councillors a special dispensation which would allow them to vote on the matter without breaching the code of conduct with regard to conflicts of pecuniary interests. He was hopeful the Borough Council would provide the wording of such a resolution.


PLANNING:
One planning application had been received for the conversion of an agricultural building into a dwelling on land at Shushions Manor Farm. There were no objections made to this proposal.

The Clerk was to request the receipt of weekly planning lists from the Borough Council. Councillor S.Caplan updated the Council on his recent request for a Tree Preservation Order.


REVIEW OF CONSERVATION AREA APPRAISALS
The Clerk and the Chairman had both spoken with John Edwards about this matter. Councillor Stamp had obtained several copies of Bradley Parish’s conservation area document which was circulated for reading and would be discussed at the next meeting in the New Year.


HIGHWAYS
The Chairman reported on the meeting he had attended on November 13th with Chris Mitchell from County Highways and Staffs County Councillor, Mr M.Winnington. The outcome of the meeting was fairly positive in that there was confirmation that the “20 is Plenty” campaign would be on be on site at the village school for the entire summer term 2013. Chris Mitchell also commented that with regards to Common Lane, Bradley Lane, extensive patching and surface dressing were already programmed for the summer of 2013/14. The work was however weather dependent. A works order has been raised to find, clean and jet gullies between Little Onn and Marston. The broken up road near to Bayfield at Park Hall was due for hot patching. All other highways matters of concern were also raised by the Chairman and were noted by Chris Mitchell, these included clearing drains at Apeton, and flooding at Eaton Green. It was not clear when these other matters would be attended to. Mr S Caplan had reported a serious pot hole on the road near to Walton Grange. Mr Mitchell had also supplied the Chairman with a map of the drain network within the Parish which would be useful in helping to locate future problems.

With regards to Mr Steve Cox’s offer to pay for kerbing the triangle at Marston, Chris Mitchell was to obtain a price and notify the Parish Council.

The Community Team had visited the Parish and had completed various jobs as requested. The style in Alleys Lane required significant work and this request had been passed to the Rights of Way Officer.


BUS SHELTER
Ms Byford requested that the Parish Council look again at the possibility of providing a bus shelter for passengers in Church Eaton. Ms Byford was asked to find out some costs and the Clerk would send her any information she had on file. Obtaining a grant for this project was also discussed.


FINANCE
The Clerk briefed the meeting on the current state of the Council’s finances and provided a budget until the end of the current financial year.

The Clerk had received an invoice from JWH amounting to £80.00 for the last round of grass cutting. Ms Byford had submitted an invoice for £56.00 for bulbs and plants she had recently purchased for the village troughs. The Village Institute had forwarded an invoice for the hire of the hall in October and November amounting £40.00. It was also agreed to pay the December letting invoice for £20 when received. Payment of all of the above items was proposed by Mrs S.Dodd and seconded by Mr P.Harriman. All were in favour.

The Village Institute Committee had also requested financial help with the removal of a tree which would amount to £150.00 and help towards improvements to the pathway leading from the car park to the hall amounting to £380.00 A financial donation of £530.00 was proposed for this work by Ms J.Byford. This was seconded by Mr S.Caplan. All were in favour. (Councillor Reeves declared an interest in this matter and did not vote).


XMAS TREE:
It was agreed that a Xmas tree should be purchased for the village but a limit of £50.00 was set.


BULB PLANTING
Ms J.Byford reported that there were three more tubs to replant and that she would bring the invoice for the bulbs and plants to the next meeting. Ms Byford, her family, and Jenny Aniss were thanked for carrying out this work.


CORRESPONDENCE:
The Clerk had received the current Members Digest from Stafford Borough Council. An invitation to a country and western evening on behalf of the Mayor had also been received. Information regarding the County Council ‘Ice Breakers’ initiative was also circulated for reading.

All other email correspondence such as Neighbourhood Watch items and planning notes from the recent forum had been circulated to all Parish Councillors.

It was agreed that the next meeting of the Parish Council would be held on the 15th January 2013 in the Village Institute at 7.30 p.m. The meeting closed at 9.35pm.

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MINUTES OF THE MEETING HELD ON THE 6th NOVEMBER 2012


PRESENT:
Ms J. Byford, Mrs S. Dodd and Mrs K. Reeves, Messrs S. Caplan, P. Harriman, T. Houghton, Stafford Borough Councillor, Mr B.Stamp, three members of the public and the Clerk, Mrs D. M. Key.


APOLOGIES:
These were received from Councillor, Mr I. Glover and Staffs County Councillor, Mr M. Winnington.


MINUTES:
The minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman.


MATTERS ARISING:
All matters arising would be taken as they appeared on the agenda with the exception of the judges’ comments from this year’s entry in the Best Kept Village Competition, which Councillor Houghton read out. On the whole their comments were very positive. It was agreed that these comments should be posted on the notice board and Parish web site. A copy was requested to be forwarded to both the Clerk and John Edwards.


LATE ITEMS
Mrs K. Reeves updated the Council on the recent special Glebelands meeting. One main concern was the lack of volunteers and representatives which were required to help run the organisation.


OPEN FORUM
Mr Tom Cox read out a statement in response to the recent concerns over farming activities at Manor Farm, Marston. The statement included a request from the Cox Family to their feed company to avoid early morning deliveries and the fact that regular road sweeping was taking place on roads near to the farm. They also confirmed that their tractors were road legal and that the police were happy with the way in which they were being driven. Mr Steve Cox also offered to fund new kerbing of the ‘grass triangle’ at Marston. Mr Houghton was to raise this matter with County Highways at the forthcoming meeting.

Mr Houghton thanked the Cox family for attending the meeting and for addressing the various concerns that had arisen in recent months


NEIGHBOURHOOD WATCH:
The Clerk had been receiving various emails from Neighbourhood Watch and had circulated these to the Parish Council. Mr Houghton gave out some door stickers warning against doorstep selling.


VILLAGE PLAYGROUND:
Mr Houghton returned the inspection book. There was very little to report except that the rear hedge required trimming back in places. The Clerk was asked to relay this request to John Hall. Mr P. Harriman took the inspection book for the forthcoming month


BULK OIL BUYING SCHEME
Councillor Caplan had attended, as promised, the energy briefing seminar at the Borough Council which had been held in October. Mr Caplan reported that the matter of community bulk oil buying was not given that much time for discussion and that the speaker on this issue was not prepared to give any information such as examples of the costs of purchasing oil in this way or what the actual spot prices of the oil was, until buyers became members of the scheme. This appeared to defeat the objective of publicising the scheme. There were also a concern over where the oil might be transported from and further the impact this scheme might have on smaller local oil suppliers. In essence, it was agreed that the Parish Council would not progress with the scheme. The Clerk was asked to contact the three local residents who had expressed an interest in taking part in the scheme and to explain the Council’s position. Councillor Caplan was thanked for attending the meeting and publicising the scheme.


UPDATE ON LOCALISM ACT
Stafford Borough Councillor, Mr B.Stamp reported to the meeting the Borough Council’s position over their Community Asset Register and reported that this would probably not be in place until early next year. Again the various advantages and disadvantages of adding local assets to the register were discussed. It was evident, however, that the process of the village taking over such assets was not as straight forward as it might seem. Councillor Stamp agreed to keep the Council informed of any progress the Borough Council might make on this issue.


PLANNING:
Two planning applications had been received for the Old Rectory, Church Eaton. The first comprised a proposal to convert part of the outbuilding into a domestic study, ancillary to the dwelling and secondly the retention of unauthorised works including the formation of a studio and toilet in an existing cart shed. The latter included the opening of two previously blocked openings on the east with joinery to match. There were no objections to these applications.

The Clerk had also received an application for the proposed extension to the dwelling Lilac Cottage, High Onn and the detached double garage. There were no objections made to this application.

The Clerk had received a letter from Stafford Borough Council notifying the Council that the recent application for the construction of a farm workers dwelling at Manor Farm, Marston had been withdrawn.


REVIEW OF CONSERVATION AREA APPRAISALS
The Clerk had emailed John Edwards but had not yet received a reply but reported she would try to contact him again. It was agreed that before carrying out the review of Church Eaton’s conservation document it would be useful to see the Bradley village conservation area document recently produced by the Borough Council. To this end, Councillor Stamp said that he would get hold of a copy for the next Parish Council meeting to be held in December.


HIGHWAYS
Councillor Reeves had spoken with Nigel Bundy following the last meeting and he had sent her various quotes for both painting and lettering of the finger posts. He had also reiterated that due to prior work commitments he would be unable to carry out the work until next April. Councillor Caplan was to check on what paint had been used on the finger posts previously and let the Clerk know. It was agreed that the Clerk should confirm the quotation for just re-painting with Mr Bundy and ask him to carry out the work.

The conditions of the road at Park Hall, Marston and the ditches at Apeton ford were again discussed. Councillor Houghton reported that he had organised a meeting with Chris Mitchell from County Highways and Staffs County Councillor Mark Winnington to take place on November 13th. Mr Houghton would raise at the meeting the poor conditions of the roads, Mr Cox’s offer to pay for kerbing the triangle at Marston, and the list of outstanding highway’s matters.

The next visit of Community Neighbourhood Team on the 22nd and 23rd of November was also discussed. Various jobs were discussed which Mr Houghton would inform Sean Latham about.


FINANCE
The Clerk had received an invoice from JWH amounting to £80.00 for recent grass cutting and another amounting to £440.00 for the recent work to the playground including the extra grass guard installation, lowering the road side fence and repairing the fence between the Oaklands and the playground. The Clerk had also received an invoice from Stafford Borough Council for the last civic amenities visit in the summer amounting to £70.00. Payment of all of the above items was proposed by Mrs S.Dodd and seconded by Mrs K. Reeves. J. Byford. All were in favour.

The Village Institute had written to Councillor Houghton requesting help with repairs to the building. It was agreed that the Clerk would provide an overview of the Council’s accounts at the next meeting and then the request from the Institute Committee could be considered.


BULB PLANTING
Ms J. Byford reported that there were three more tubs to replant and that she would bring the invoice for the bulbs and plants to the next meeting. Ms Byford her family and Jenny Annis were thanked for carrying out this work.


CORRESPONDENCE:
The Clerk had received the current Members Digest from Stafford Borough Council and information regarding the Borough Mortgage Rescue Scheme. The new electoral role had been produced. Mr Roy Billington had sent a lovely thank you card to the Parish Council with regard to his first prize win in this years hanging baskets and tubs competition. There had been a poster produced for the forthcoming election of a Police and Crime Commissioner. The County Council had asked for comments from the Council regarding the Reduced Lighting Energy Conservation Initiative. The Parish Council replied to the effect that they would possibly consider this matter in the future. MP Bill Cash had written to the Parish Council to see if there were any current matters the Council would like him to take up. The Clerk was asked to reply to Mr Cash following the outcome of the highways meeting in November.

All other email correspondence such as Neighbourhood Watch items had been circulated to all Parish Councillors.

It was agreed that the next meeting of the Parish Council would be held on the 4th December 2012 in the Village Institute at 7.30 p.m.

The meeting closed at 9.35pm.

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MINUTES OF THE MEETING HELD ON THE 2ND OCTOBER 2012


PRESENT:
Ms J. Byford, Mrs S. Dodd and Mrs K. Reeves, Messrs S. Caplan, P. Harriman, T. Houghton, Stafford Borough Councillor, Mr B. Stamp, two members of the public and the Clerk, Mrs D.M. Key.


APOLOGIES:
These were received from Councillor, Mr I. Glover and Staffs County Councillor, Mr M. Winnington.


MINUTES:
The minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman.


MATTERS ARISING:
These would be dealt with under the relevant agenda item.


OPEN FORUM
Ms J. Bennett voiced some concern over the new wooden posts which had been installed along the roadside verge of the playground. While she acknowledged the posts were a good idea, a delivery lorry to her farm had encountered problems manoeuvring back on to the road. Mr Houghton thanked Ms Bennett for raising these concerns and asked her to monitor the situation and let the Parish Council know of any further problems.


LATE ITEMS
Mrs K. Reeves updated the Council on the recent special Glebelands meeting. One main concern was the lack of volunteers and representatives which were required to help run the organisation.


NEIGHBOURHOOD WATCH:
Recent reports from Neighbourhood Watch, kindly supplied by Mandy Corser, had included the theft of motor vehicles, cold calling, lamping and a case of dog napping. Once again the underlying message was to remain vigilant and note down any suspicious behaviour, vehicle registration numbers etc and report these to the police.


VILLAGE PLAYGROUND:
Councillor Miss Byford returned the inspection book. Mr Houghton was to keep the book for the forthcoming month. The Clerk had spoken with John Hall concerning the outstanding playground jobs. He was to attend to these shortly. It was noted that some of the instruction labels were peeling off the new playground equipment. Mr Houghton was to contact Jim Barnett over this matter.


BULK OIL BUYING SCHEME
Councillor Caplan had received more information from the Community Council regarding the proposed bulk oil buying scheme. Following an update, Councillor Caplan proposed to attend a seminar to discuss the scheme more fully which was to be was to be held on the 9th October. A notice advertising the scheme had been posted in the parish magazine by the Clerk and Councillor Caplan had delivered fliers concerning the scheme around the Parish.

The Clerk had received interest from two local residents and would update them accordingly.


MEMBERS INTERESTS AND CODES OF CONDUCT.
The Clerk briefed the Council on the training seminar she had attended at the Borough Council on September 10th. Since the meeting the Clerk had forwarded the power point presentation to all Parish Councillors. Following an update on this by the Clerk it was decided that Church Eaton Parish Council would adopt the model code of conduct as set out by the Borough. This was proposed by Mr T.Houghton and was seconded by Mrs K. Reeves. All were in favour. The Clerk was to notify Denise Hill at the Borough Council on this decision.


UPDATE ON LOCALISM ACT
Councillor Caplan updated the meeting on the proposed Community Asset Register. Various advantages and disadvantages of the register were discussed and it became evident that it was not as straight forward as it might seem. It was not clear where Stafford Borough Council were in this process but Councillor Stamp was to make enquiries. It was further agreed to keep this item for discussion on the forthcoming Council agendas.


PLANNING:
The Clerk had received two planning applications in the last month, which were namely, a rear and side extension at Oaklands Court, Wood Eaton Road and the conversion of agricultural buildings into ancillary residential accommodation at High Onn Manor, High Onn. There were no objections raised from the Parish Council about these proposed developments.


REVIEW OF CONSERVATION AREA APPRAISALS
The Clerk had emailed John Edwards but had not yet heard back from him. It was suggested that a meeting might be arranged to take place in the Royal Oak. The Clerk was to advertise this matter again in the parish magazine to see if there were any interested parties so that a meeting could be called.


HIGHWAYS
The Clerk had telephoned several local contractors to obtain quotations for the re-painting of the village finger posts. Nigel Bundy had expressed an interest but due to prior work commitments would be unable to carry out the work until next April. It was agreed that a quote should be obtained from him. The Clerk was waiting to hear back from two more contractors.

The dreadful conditions of the road at Park Hall, Marston and the ditches at Apeton ford were discussed. The Clerk had contacted Councillor M. Winnington and Chris Mitchell at County Highways. Councillor Winnington had forwarded a response from Chris Mitchell. Mr Houghton read out this email and expressed his disappointment that Highways did not appear to be taking any real action in the near future. It was agreed that Mr Houghton would take this up and arrange a meeting with Highways in the near future.

The next visit by the Neighbourhood Team was discussed. The Clerk was asked to contact Sean Latham to thank him for the installation of the wooden posts adjacent to the playground roadside verge.


FINANCE
The Clerk had received an invoice from JWH amounting to £80.00 for recent grass cutting. The Clerk had submitted two receipts for national gardening vouchers for the annual hanging baskets competition. The receipts amounted to £40 (£20 for 2011 £20 for 2012). The Clerk had also paid for the photocopying of the Members Interests and Code of Conduct forms and information amounting to £7.60. Payment of all the above items was proposed by Mrs S. Dodd and seconded by MissJ. Byford. All were in favour.


BEST KEPT VILLAGE COMPETITION
Despite Church Eaton having been awarded a Highly Commended certificate in this year’s competition, it was agreed that unless more support was given it would be unlikely that Church Eaton would enter next year’s competition. The Clerk was asked to include this in her report for the forthcoming parish magazine.


BULB PLANTING:
It was generally agreed that the new wooden troughs in the village should be planted up with bulbs. It was agreed that £100 maximum could be spent on this project.


CORRESPONDENCE:
The Clerk had received the current Members Digest from Stafford Borough Council and information regarding Staffs County Council volunteer awards. Staffs County Council had also forwarded some information regarding the Waste Core Strategy.
There was also an invitation to the Remembrance Day service and parade on the 11th November.

Other email correspondence such as Neighbourhood Watch items had been circulated to all Parish Councillors.

It was agreed that the next meeting of the Parish Council would be held on the 6th November 2012 in the Village Institute at 7.30 p.m.
The meeting closed at 9.40pm.

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MINUTES OF THE MEETING HELD ON THE 4TH SEPTEMBER 2012


PRESENT:
Mrs S.Dodd and Mrs K.Reeves, Messrs S.Caplan, P.Harriman, T.Houghton, Stafford Borough Councillor, Mr B.Stamp, three members of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
These were received from Councillors Miss J.Byford and I.Glover.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman.


MATTERS ARISING:
The issue surrounding the high level of traffic at the entrance to the moorings at High Onn appeared to have been resolved. All other matters arising would be taken as they appeared on the agenda.


OPEN FORUM
Mr Tony Lendon and Mrs Howarth addressed the meeting with concerns over various activities at Manor Farm, Marston. The Clerk was asked to speak with Mr Steve Cox about the concerns that had been expressed over late night and early feed deliveries to the farm. It was also acknowledged that the roads near to the farm were being regularly ‘swept’ by the Cox family.

The poor conditions of roads generally in the Marston area were discussed and the Clerk was asked to raise this matter again with County Highways. Curbing of the ‘triangle’ at Marston was also discussed. It was not clear who would fund this project as it seemed unlikely that County Highways would consider it. This was to be debated further.


LATE ITEMS
There was mention from Mr S.Caplan of the email the Clerk had circulated around the Parish Council from the Community Council of Stafford concerning the community bulk buying oil scheme. This matter was discussed and it was agreed that Councillor Caplan would look more fully into the scheme and its costs etc.

This would also be an agenda item for the next meeting. The Clerk was asked to publicise this in the next parish magazine.


NEIGHBOURHOOD WATCH:
A stock trailer had been stolen recently from the Eaton Green area. The Clerk confirmed that she was still receiving regular reports most of these concerned the thefts of agricultural and equestrian equipment.


REVIEW OF CONSERVATION AREA APPRAISALS
All Parish Councillors had had the opportunity to look at or obtain a copy of the conservation area document for Church Eaton. It was again agreed that wider consultation should take place. The Clerk was to advertise for any interested parties who would like to get involved with revising the document to contact her. The Clerk was also to contact John Edwards directly.


VILLAGE PLAYGROUND:
Councillor Miss Byford was still in receipt of the inspection book. Councillor Houghton was to contact Josie and to obtain the book for the forthcoming month.

A complaint had been received of a small terrier type dog straying in the playground. The Clerk was asked to remind dog owners via the parish magazine that dogs are not allowed in the playground. The Clerk was also asked to chase up John Hall about the fence between the playground and the adjacent property.


PLANNING:
The Clerk had received several planning applications in the last two months which were namely, a two storey extension at Horseshoe Cottage; a silage clamp at Manor Farm, Marston and a single dwelling for an agricultural worker, also at Manor Farm. There were no objections raised from the Parish Council about these proposed developments. It was acknowledged however that there had been concerns over recent developments at Manor Farm from some local residents.

It was agreed by the Parish Council that if a planning application came in to the Clerk within seven days following a meeting, the Clerk would automatically contact the Borough planning department to request an extension until the next meeting where the application could be fully discussed. This was proposed by Mr T.Houghton and seconded by Mr P.Harriman. All were in favour.


HIGHWAYS
The Clerk had telephoned Mr Williamson to quote for the re-painting of the posts of the finger posts. He had requested a schedule of work for these. It was agreed that the Clerk should look at other contractors to do this work, ideally somebody local to the area.

The dreadful conditions of the road at Park Hall were again debated as was the road conditions at Marston especially the pot holes. The Clerk was asked to contact Councillor M.Winnington and Chris Mitchell at County Highways. Mr Houghton and the Clerk had reported these problems repeatedly but there had been no response. Mr Houghton had also recently reported flooding on the road by the Glebelands. As yet there had been no response.


MEMBERS INTERESTS AND CODES OF CONDUCT.
With the impact of the Localism Act on these matters, the Clerk had booked to attend a training seminar with Stafford Borough Council on September 10th. The Clerk would brief the Council at the next meeting.


BEST KEPT VILLAGE COMPETITION
Church Eaton had been awarded a Highly Commended certificate in this year’s competition. Mr Houghton asked that the Clerk put next year’s entry as an agenda item for the next meeting.


HANGING BASKETS AND TUBS COMPETITION:
The Clerk confirmed that the judges for this year - Mr and Mrs M J Williams from Weston had now submitted their results plus useful comments. The overall winner was Mr R.Billington of Heathmynd, High Street. The joint runners up were Mrs J.Evans of Cherry Tree, High Street and Mr and Mrs C.Byford of 2 Ashley Croft. Briar Cottage and Chez Nous had special mentions. The three winners would each receive national gardening vouchers. The Clerk was to write and thank Mr and Mrs Williams.


FINANCE
The Clerk had received an invoice from the Village Institute for £20 for room hire. JWH had forwarded an invoice amounting to £80.00 for recent grass cutting. The Audit Commission had submitted their invoice for £144.00. In the absence of the August meeting the Clerk had received and paid invoices from Stafford Borough Council for £70.00 for the last civic amenities visit and from AON for renewal of playground insurance amounting to £925.57. Payment of all the above items was proposed by Mrs S.Dodd and seconded by Mrs K.Reeves. All were in favour.

The Clerk had received notification that Grant Thornton had been appointed as next year’s external auditors.

Insurance for next year’s village festival was discussed and whether it would be possible to get this through the Parish Council. This required further investigation and would be discussed again.


CORRESPONDENCE:
The Clerk had received the current Members Digest from Stafford Borough Council and information regarding the Mayor’s Diamond Ball and Charity Appeal. The Clerk had circulated information regard Stafford County Council’s street lighting energy conservation initiative. SPFA had published their annual report. The Community Council would be holding their AGM on 24th September.

Other email correspondence such as Neighbourhood Watch items had been circulated to all Parish Councillors.

It was agreed that the next meeting of the Parish Council would be held on the 2nd October 2012 in the Village Institute at 7.30 p.m.

The meeting closed at 9.30pm.



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MINUTES OF THE MEETING HELD ON THE 3RD JULY 2012


PRESENT:
Mrs S. Dodd and Mrs K. Reeves, Messrs S. Caplan, P. Harriman, T. Houghton, I. Glover, Stafford Borough Councillor, Mr B. Stamp, eleven members of the public and the Clerk, Mrs D.M. Key.


APOLOGIES:
These were received from Staffs County Councillor, Mr M. Winnington.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman.


MATTERS ARISING:
All matters arising would be taken as they appeared on the agenda.


OPEN FORUM
The entrance to the moorings at High Onn were discussed following concerns raised at the last meeting regarding the high level of traffic and developments on the canal between the bridge at High Onn and the Turn Over Bridge.

Anthony, a resident from one of the boats, volunteered to meet both with Mr D.Hill, a local resident who had expressed concerns over these recent developments, and the Bradford Estate in an attempt to find a way forward.

Allotments and potential sites were discussed.

Mr Steve Cox from Manor Farm, Marston addressed the meeting about the various planning matters that were raised at the last meeting concerning recent developments at Manor Farm. Mr Tom Cox read out a statement to support and explain the need for these new developments which had either been carried out, or were proposals for the future. These were a replacement silage clamp, retention of current mobile homes and a proposed new farm workers dwelling.

The recent installation of solar panels at the farm was also discussed.

Mr Cox also confirmed that regular road sweeping was being carried out.


LATE ITEMS
There were no late items.


NEIGHBOURHOOD WATCH:
The Clerk confirmed that she was still receiving regular reports from both Owl and the Neighbourhood Watch team.


REVIEW OF CONSERVATION AREA APPRAISALS:
Following an address at the previous meeting from Penny McKnight - Senior Conservation Officer at Stafford Borough Council, it was agreed in principal that Church Eaton would review it’s current conservation area document while acknowledging the advantages and disadvantages of doing so. To this effect it was agreed that Councillors would familiarise themselves with the text of the document. To this effect, Councillor S.Caplan commented that it was very easy to look at this document on the Borough Council’s web-site. The Clerk took the original document from the Chairman to photocopy for further reference. It was agreed that wider consultation with village organisations such as the history group could be the next step.


VILLAGE PLAYGROUND:
Councillor Miss Byford was still in receipt of the inspection book. Councillor Houghton was to contact Josie and to obtain the book for the forthcoming month.


PLANNING:
The Clerk had received one planning application for a two storey rear extension at The Swan High, High Street. There were no objections or comments made about this proposed development.


HIGHWAYS
The Chairman reported that the highways community teams would be visiting the parish on the 24th and 25th July.

The Clerk had reported the poor road conditions on the Lapley Road at Park Hall.

The Clerk was still waiting for Mr Williamson to quote for the re-painting of the posts of the finger posts.


BEST KEPT VILLAGE COMPETITION
There was no update on this.


HANGING BASKETS AND TUBS COMPETITION:
The Clerk confirmed that the judges for this year - Mr and Mrs M J Williams from Weston would be judging towards the end of July.


FINANCE
The Clerk had received an invoice from the Village Institute for £20 for room hire. The Clerk’s half year fee of £1,000 was due. These items were proposed for payment by Councillor Mrs S. Dodd and seconded by Councillor I. Glover. All were in favour.

There had been no correspondence from the Audit Commission regarding the last audit of accounts.


CORRESPONDENCE:
The Clerk had received the current Members Digest from Stafford Borough Council and information regarding the Mayor’s Charity Lunch.

Other email correspondence such as Neighbourhood Watch items had been circulated to all Parish Councillors.

It was agreed that the next meeting of the Parish Council would be held on the 4th September 2012 in the Village Institute at 7.30 p.m.

There would be no meeting in August due to holidays. The meeting closed at 9.10pm.

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MINUTES FROM THE MEETING HELD ON THE JUNE 12th 2012


PRESENT:
Mrs S.Dodd, Messrs S.Caplan, P.Harriman, T.Houghton,

Stafford Borough Council Senior Conservation Officer Penny McKnight, Stafford Borough Councillor, Mr B.Stamp, five members of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
These were received from Councillors Ms J.Byford, Mrs K.Reeves and Mr I.Glover.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman.


MATTERS ARISING:
All matters arising would be taken as they appeared on the agenda.


CONSERVATION AREA APPRAISALS:
Penny McKnight addressed the meeting over the recent Conservation Area Appraisal reviews. Penny asked the Parish Council to take the lead in reviewing the existing Conservation Area document relating to Church Eaton. Penny suggested this might take the form of a questionnaire or workshop involving as many parishioners as possible.

Penny gave the Parish Council some useful advice concerning what areas to consider for the review and the inclusion of ‘green areas’ within the parish were discussed.

It was concluded that the Parish Council would discuss this matter further and consider a response at the next meeting, although it was generally felt that the Parish Council would like to be involved in this matter. Councillor S. Caplan raised an important point concerning this review and how much impact this would have on future planning issues. There was no time scale set for this review.


OPEN FORUM
Mr T. Lendon addressed the meeting over the recent decision by the local Planning Inspectorate to turn down Wind Prospect’s appeal against the refusal for planning consent for a wind farm complex at Brineton. Mr Lendon was appealing for local residents to contact South Staffs Planning Authority to request that the anemometer, which had been given temporary planning permission, would have the permission removed.

Mr Lendon was also concerned over the poor road conditions at Marston. Mr Houghton stated that this issue was currently being taken up with Highways.

Miss J Bennett made an enquiry over the lack of a Best Kept Village Competition poster which was usually displayed on and inside her garage door.


LATE ITEMS
Several late items had been brought to the attention of the Chairman.

Mr Richard Howarth addressed the meeting over the concerns he had with the expansion of the dairy unit at Manor Farm. These included issues over planning permission for recent developments and various agricultural matters. It was agreed that this would be entered as an agenda item for the next meeting.

The high level of traffic and developments on the canal between the bridge at High Onn and the Turn Over Bridge were also discussed. Again it was agreed that this would be discussed at the next meeting.

This was also the case with the recent request from Nick Lakin over land for allotments.


NEIGHBOURHOOD WATCH:
The Clerk confirmed that she was again receiving regular reports from both Owl and the Neighbourhood Watch team.


VILLAGE PLAYGROUND:
Miss Byford was still in receipt of the inspection book. Mr Houghton was to contact Josie and obtain the book for the forthcoming month. It was confirmed that John Hall had lowered the roadside fence as requested and had installed Grass Guard in the goal mouth.


PLANNING:
The Clerk had received one application requesting an extension on the time to commence the installation of a bio-digester for Midland Pig at Little Onn. There were no objections or comments made about this proposed development.


HIGHWAYS
The Chairman reported on an email the Clerk had received from Chris Mitchell at County Highways following an enquiry she had made regarding recent highways matters. It was confirmed that Church Eaton was on the current waiting list for the ‘20 is Plenty’ speed campaign. This campaign was unlikely to happen until the spring of next year.

It was also confirmed that wooden posts would be installed as a safety measure on the verge alongside the village playground and that an order was to be raised for a replacement fingerpost and sign at the junction of Broad Lane and Goosemoor Lane. This would include a Goosemoor finger.

With regards to the poor condition of the roads at Marston, it was proposed that at the Birchmoor junction the island should be curbed to prevent further erosion and the road would be hot patched. Drainage issues on the roads and repairs were mentioned but there was no time frame set for these works.

Councillor B.Stamp was asked to make enquiries over the severe damage done to the road and verge adjacent to Shushions Cottages where a tractor and manure spreader had turned over. The Clerk was asked to report the poor road conditions on the Lapley Road at Park Hall.

The Clerk had been contacted by Mr Williamson over the recent advert in the Parish magazine to repaint the six parish finger posts. He was prepared to quote for this work.

The Clerk had contacted Mr Ralph Howarth, Chairman of the Governors about the installation of safety markings outside the school car park entrance to warn children of traffic exiting the car park. The Clerk had given Mr Howarth contact details for both Chris Mitchell and the County Highways web site


WIND FARM:
This had been discussed in Open Forum.


BEST KEPT VILLAGE COMPETITION
The troughs were now installed in their various locations and planted. It was acknowledged that both Bea Byford and Jenny Annis had helped Ms J.Byford in planting up the troughs. Swan Pit Nurseries had been very generous and had given a discount on the plants purchased for the troughs.

It was not clear if the BKV judges had yet visited the village.


HANGING BASKETS AND TUBS COMPETITION:
The Clerk confirmed that she had found two judges for this year - Mr and Mrs M J Williams from Weston.


FINANCE
The Clerk had received several invoices which included an invoice for £115 for bedding plants for the new troughs from Swan Pit Nurseries, an invoice from Nigel Bissell for £420 for the installation and filling of the new troughs, an invoice for £200 from John Hall for recent grass cutting and an invoice from the Village Institute for £20 for room hire. It was also agreed to pay Helen Bellamy £30 to her nominated charity - the Church Eaton toddlers group - for internally auditing this year’s accounts. These were proposed for payment by Mr T.Houghton and seconded by Mrs S.Dodd. All were in favour.


CORRESPONDENCE:
The Clerk had received the current Members Digest from Stafford Borough Council and information regarding consultation by the Audit Commission on the subject of internal audits. There were concerns that correspondence was not being circulated quickly enough and hence was not available for future meetings.

It was agreed that the next meeting of the Parish Council would be held on the 3rd July 2012 in the Village Institute at 7.30 p.m. The meeting closed at 9.30pm.

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MINUTES FROM THE MEETING HELD ON THE 1ST MAY 2012


PRESENT:
Mrs S. Dodd, Mrs K. Reeves. Messrs S. Caplan, I. Glover, P. Harriman, T. Houghton, Stafford Borough Councillor, Mr B. Stamp, one member of the public and the Clerk, Mrs D.M. Key.


APOLOGIES:
Councillor Ms J. Byford had forwarded her apologies.


ELECTION:
Mr Trevor Houghton was proposed for re-election as Chairman by Mrs S. Dodd and this was seconded by Mr I. Glover. All were in favour. There were no other nominations.

Mrs S. Dodd was re-elected to the post of Vice-Chairman after being proposed by Mr I. Glover and seconded by Mr P. Harriamn. All were in favour.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman following an amendment to the wording ‘Requests by CERS ‘ to read ‘Donations to CERS’ under Finance on page 322.


MATTERS ARISING:
Mrs K.Reeves had confirmed that the Glebelands Sports Association would be adding the new bench to their current insurance policy. They had requested from the Parish Council, an indication of the bench’s value. After some discussion it was agreed that the Glebelands Sports Association should insure the bench at a replacement value but one which would not incur the Association high premiums. Mrs Reeves was to respond to the Association on this matter. The Clerk was asked to thank Dane Taylor for installing the bench.


OPEN FORUM
Concern was expressed over the lack of reports being forwarded from the local police to Neighbourhood Watch, especially given the recent spate of thefts and break-ins in the area. The Chairman agreed to speak with Mandy Corser to see if she knew what had happened.


LATE ITEMS
Was not required on this occasion.


NEIGHBOURHOOD WATCH:
This item was discussed under Open Forum.


VILLAGE PLAYGROUND:
Miss Byford was to retain the inspection book for the forthcoming month. Mr Houghton was liaising with John Green over maintenance of the rocking horse. Mr Hall had not yet completed the grass guard installation but this was unavoidable due to his own time constraints and the recent poor weather.


PLANNING:
The Clerk had received one planning application for the proposed extension of Horse Shoe Cottage, Little Onn. After studying the plans there were no objections or comments made about this proposed development.


HIGHWAYS
The Chairman, Councillor Harriman, Stafford Borough Councillor, Mr B.Stamp and the Clerk had attended the meeting with Chris Mitchell from County Highways. The Chairman reported that this meeting had been very useful and included a discussion on the recent automated traffic survey which indicated that the villages concerns with ‘inappropriate’ speeding traffic was supported by the data collected. However Mr Mitchell again confirmed that he understood that Church Eaton was to be included in the ’20 is Plenty’ school campaign. He was asked to find out where Church Eaton was on the waiting list.

The effectiveness of Speed Indication Signs as part of this campaign was also discussed. Mr Mitchell reported that currently there were just two sets in this area of the County which meant they would be could only be allocated to schools for a term. While it was envisaged that the scheme could return on a rotational basis this might well be over two years. Mr Harriman asked whether the Parish Council, perhaps in partnership with other Councils in the local areas, could purchase their own signs to avoid this two year wait by rotating them around a smaller group of schools more frequently. Mr Mitchell did not rule this out and would take this idea back to the County Council.

The Clerk asked, following a recent letter from headmaster Mike Winkle, if safety markings could be put outside the school car park entrance to warn children of traffic exiting the car park. Mr Mitchell suggested that the school should contact the Highways Department with this request which could be easily implemented if agreed. The Clerk was to contact Mr Ralph Howarth, Chairman of the Governors, in the absence of Mike Winkle who had now retired.

Other outstanding highways matters were discussed followed by site visits to various areas in the Parish, including Marston to inspect at first hand specific problems such as erosion of verges, mud on the roads and maintenance issues.

The Clerk was asked to contact Mr Mitchell to see how these matters were progressing.

Fingerpost repainting was discussed. The Clerk had contacted Martin Smith who unfortunately at this time was unable to carry out the proposed work. The Clerk suggested advertising for somebody to carry out this work in the next Parish magazine. This was agreed.


WIND FARM:
Mr Harriman reported to the Council that the appeal decision was likely to be delayed due to the recent submissions on sustainable energy provision which had come out of the recent Localism Bill and new National Planning Guidelines. The decision was now expected in two to three weeks time.


BEST KEPT VILLAGE COMPETITION
The children’s’ posters had been laminated by Steve Caplan who had offered to laminate the Best Kept Village posters as well. The troughs were coming together and a quote for £60 per trough to have them installed and filled with compost had been received. This was proposed by Mrs S. Dodd and seconded by Mrs K. Reeves. All were in favour.

The Clerk had now received some up to date dog fouling notices and stickers which were given out.


DIAMOND JUBILLEE CELEBRATIONS 2012:
The Chairman confirmed that there would be a street party on Sunday 3rd June in the High Street with shared food and entertainments.


HANGING BASKETS AND TUBS COMPETITION:
It was agreed that the Parish Council would sponsor this competition again and that the Clerk would find a judge(s).


FINANCE
The Clerk reported that the Audit Commission return for the last financial year had now been completed and a full set of accounts prepared. These would be audited by Mrs Helen Bellamy. The Clerk went through the accounts at the meeting and requested that the return be signed off by the Chairman. This was proposed by Mrs K. Reeves and seconded by Mr S. Caplan. All were in favour.

An invoice amounting to £18.24 for wood preservative etc for the new troughs was presented by Mr Houghton as well as £50 for the hire of the Institute including the Highways meeting. These were proposed for payment by Mrs S.Dodd and seconded by Mr P.Harriman. All were in favour.

CORRESPONDENCE: The Clerk had received the current Members Digest from the Borough Council. Information regarding the arrival of the Olympic Flame and an invitation to a jubilee service at St Mary’s Stafford had also been received.

The Clerk had also heard from Penny McKnight who was the contact for the current review of Conservation Area Appraisals. She had agreed to attend the next Parish council meeting.

It was agreed that the next meeting and the next Parish Council meeting would be held on the 12th June 2012 in the Village Institute at 7.30 p.m. The meeting closed at 9.25pm.

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MINUTES FROM THE MEETING HELD ON THE 3RD APRIL 2012


PRESENT:
Ms J.Byford, Mrs S.Dodd, Mrs K.Reeves. Messrs S.Caplan, I.Glover, P.Harriman, T.Houghton, Stafford Borough Councillor, Mr B.Stamp, three members of the public and the Clerk, Mrs D.M.Key.


APOLOGIES:
Staffs County Councillor, Mr M.Winnington had forwarded his apologies.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman following two amendments. These were namely a correction to the date of the next meeting which should have read April not March. Secondly, the minutes were altered to state that the entry form for this year’s Best Kept Village competition had not been sent in.


MATTERS ARISING:
The Clerk reported that the revised version of the Welcome Pack would now be sent to John Edwards for publication on the village web site. No further updates from local organisations had been received.


OPEN FORUM
Was not required on this occasion.


LATE ITEMS
Was not required on this occasion.


NEIGHBOURHOOD WATCH:
Following the recent spate of thefts in the area, the Neighbourhood Watch Scheme was discussed. The Clerk was still receiving regular reports via Mandy Corser. There were some delays in receiving these probably due to the time it took Mandy to receive them, but the Clerk was forwarding these straight on to Councillors. There was some discussion about contacting the local police. For confirmation the non-emergency police contact number of 101 was given by the Clerk.


VILLAGE PLAYGROUND:
Miss Byford returned the inspection book and had found, with the exception of some litter, the playground to be in good order.

The Clerk reported that she had contacted JWH and spoken with John Hall who had placed an order for grass guard which would be installed in the goal mouth. John was also to arrange to meet with Mr Houghton to look at the fence between the Oaklands and playground and to discuss what work was required to reinstate the fence.

As regards the rocking horse maintenance, both the Chairman and Clerk had been in contact with its manufacturer - GL Jones Playgrounds Ltd. Mr Houghton had done rather better and had obtained drawings from Mr Jones which he would discuss with Mr John Green.

Mr Dane Taylor had been instructed to install the ‘new’ bench adjacent to the tennis courts. Mrs K.Reeves was to enquire about insurance implications with the Glebelands Sports Association and then report back.


PLANNING:
The Clerk had received from SBC Local Development Framework documents regarding the ‘Re-use of Rural Buildings’ ‘Urban Design’ and ‘Shop Fronts and Advertisements’. This was part of a consultation and any comments were required by 9th May. These documents were circulated for reading.


HIGHWAYS
The Clerk had spoken with Mark Winnington’s secretary, Becky Fenwick who had suggested Friday 27th April as a suitable date for a meeting with Chris Mitchell. All Councillors were asked to attend along with Mr Houghton. Councillor Stamp would also be in attendance as would the Clerk. It was suggested that the meeting would take place in the Village Institute if it was available at that time. Mrs K.Reeves was to check the availability.

The Parish Council had received a letter from Mr M.Winkle, Headmaster at the school, who was concerned about the lack of markings denoting the exit from the school car park on to the High Street. It was agreed that this matter would be mentioned at the meeting with Chris Mitchell.

Repairs to the bridge at Apeton were discussed and while the reflectors were now in place nobody was particularly impressed with the new red brickwork and finish. It was hoped that over time the brickwork would mellow.

Fingerpost repainting was discussed and the Clerk was asked to contact Martin Smith for an initial quotation to carry out the work.

Mr Hougton reported that the Highways Neighbourhood teams had been out to the Parish and had carried out most of the previously requested jobs.


WIND FARM:
Mr Harriman updated the Council on the appeal. It was expected that a decision might be reached by approximately 20th April.


BEST KEPT VILLAGE COMPETITION
Ms J.Byford confirmed that the entry for this year’s competition had been sent in. She also invited volunteers to help assemble the wooden troughs which had now been delivered to the home of Mr and Mrs G.Reeves. This would be taking place on Saturday 14th April. The Clerk agreed to advertise in the next edition of the Parish Magazine invitations to ‘adopt’ a trough i.e. to help with maintenance and watering etc through the summer months.


DIAMOND JUBILLEE CELEBRATIONS 2012:
The Chairman confirmed that arrangements were now underway. CERS were arranging a family rounders event and a BBQ on the Glebelands. Mr Houghton had registered the lighting of the beacon and would be advised as to what time this should be lit.

It was also confirmed that there would be a one day village festival in September.


FINANCE
The Clerk reported that the Audit Commission had just sent in their return for the last financial year. As per usual the deadline was very tight. The Clerk was agreeable to try and meet this deadline and was instructed to ask if Mrs Helen Bellamy could act as internal auditor. Re-valuing the playground equipment was also discussed.

An invoice amounting to £125.00 for the removal of the overhanging branch by Chris Payne had been received. Requests from CERS towards this year’s events of £100 along with £50 for the Village Festival Committee were also discussed. These were proposed for payment by Mr P.Harriamn, seconded by Mr S.Caplan. All were in favour.

A donation towards the costs of providing the Parish magazine was also discussed but no decision was reached.

The Clerk had received the SBC certificate of final concurrent expenditure which she would fill in and return. It was agreed that this would be met by insurance costs for the playground.

CORRESPONDENCE: The Clerk had received the current Members Digest from the Borough Council. Information regarding the next Parish Forum to be held on the 27th September had also been received. An appeal from Stafford Bereavement and

Loss for funds had also been received. There were also two invitations for forthcoming Mayor’s charity appeals.

It was agreed that the next meeting and the next Parish Council meeting would be held on 1st May 2012 in the Village Institute at 7.30 p.m. The meeting closed at 9.15pm.

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MINUTES FROM THE MEETING HELD ON THE 6th MARCH 2012


PRESENT:
Ms J. Byford, Mrs S. Dodd, Mrs K. Reeves. Messrs S. Caplan, I. Glover, P. Harriman, T. Houghton, Stafford Borough Councillor, Mr B. Stamp, Staffs County Councillor, Mr M. Winnington and the Clerk, Mrs D.M. Key.


APOLOGIES:
There were no apologies received.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman.


MATTERS ARISING:
The Clerk reported that the revised version of the Welcome Pack had been sent to Mrs S.Dodd and Mr I.Glover, as requested at the last meeting. The Clerk gave another copy to Ms J.Byford and the Chairman. She agreed to forward a copy on to John Edwards as soon as information had been received from the Youth Club and Tennis Club and the civic amenity dates were finalised.

The Clerk had contacted Stafford Borough Council requesting that the first amenity visit should now take place in April. No dates had been confirmed and it was therefore too late to publicise a visit in March.


OPEN FORUM
Was not required on this occasion.


LATE ITEMS
Mr S. Caplan reported on the recent poor Ofsted report the school had received. Following a discussion, the Clerk was asked to write a letter of support to the Chairman of the School Governors, Ralph Howarth. It was also agreed to invite him, if he was able, to attend the next meeting.


VILLAGE PLAYGROUND:
The Clerk reported that she had agreed the quotes she had received from JWH with John Hall and that they were correct. She had further instructed John to install grass guard in the goal mouth and to pin down the roadside fence as discussed. The Clerk was further asked to speak with John about the fence alongside the Oaklands. It was agreed that he should be instructed to take out the Ash trees between the two fences and make good the existing fence, re-using the concrete posts if appropriate and the chain link fencing. The Clerk was asked to ask John to speak with Mr Houghton and arrange to meet to look at the fence.

The Chairman reported that the overhanging branch had now been removed. An invoice for this would be forthcoming.

Mr Houghton had spoken to CERS who confirmed that the new equipment manufacturers had sent some new stickers to replace the peeling ones. If these proved to be inadequate they would send some metal replacements which could be riveted on.

Mr Glover had spoken with John Green about maintenance of the rocking horse. Following a conversation with Mr Houghton, Mr Green agreed to look at the horse and will report back.

Mr Houghton had discussed the verge alongside the road side fence with Mr Latham from the Highways Maintenance Team and he had agreed to look at installing some wooden posts along the verge.


NEIGHBOURHOOD WATCH:
Several reports had been received of thefts in rural areas which seemed to be an increasing trend. Local policing was discussed.


PLANNING:
The Council discussed potential development of the plot of land adjacent to the churchyard, belonging to Mr K Lees. It was noted however that no planning application had been received by the Borough Council.


NEW BENCH:
Following publicity in the last Parish magazine, the Clerk had received no suggestions at to where to site the newly refurbished bench. After some debate, it was proposed by Mr S. Caplan and seconded by Mrs S. Dodd, that the bench should be positioned down by the tennis courts on the Glebelands. A majority of five Councillors voted in favour of this. Mr Houghton was to ask Mr D. Taylor if he could install the bench.


HIGHWAYS
The Clerk had invited Chris Mitchell from Highways to attend this meeting but he was currently unable to attend evening meetings. Councillor Winnington offered to arrange a mutually convenient day time meeting.

It was further agreed at this meeting, other than discussing the proposed reduction in the speed limit, the purchasing of signs and Community Speed Watch would also be mentioned. The repairs to the bridge at Apeton were also reported on. Nobody seemed to be particularly happy with the new red brickwork and finish!

Mr Hougton confirmed that he would be in touch Mr S.Latham over the next visit by the Neighbourhood Teams.

Mud on roads and the erosion of grass verges within the Parish was discussed again. It was agreed that this matter would be discussed with Chris Mitchell from Highways during the planned meeting.


WIND FARM:
Mr Harriman updated the Council on the appeal. It was expected that a decision might be reached by approximately 20th April.


BEST KEPT VILLAGE COMPETITION
Mr Houghton confirmed that the entry for this year’s competition had been sent in. Mrs K. Reeves talked the Council through the quotes she had obtained for the supply of wooden troughs. After some discussion it was agreed that seven troughs would be obtained at a cost of £55.00 each plus carriage. This was proposed by Ms Byford, seconded by Mrs S.Dodd. All were in favour. It was also agreed that watering reservoirs would be obtained to a value of approximately £150.00. Mrs K. Reeves kindly agreed to organise the purchasing of these. Sponsorship was also discussed and a proposed village litter pick which would be organised by Ms Byford.


DIAMOND JUBILLEE CELEBRATIONS 2012:
Ms Byford discussed plans for the planting of the troughs. These troughs would be planted with red, blue and white flowers to mark the forthcoming jubilee celebrations. Mr Houghton gave a brief update and reported that arrangements were continuing to progress.


FINANCE
The Clerk presented invoice amounting to £20.00 for the purchase of new storage boxes for the Council paperwork etc. plus an invoice for her annual expenses amounting to £40.20.

The Clerk had also received an invoice from the Institute amounting to £20 for hire of the hall. These were proposed for payment by Mr P. Harriman, seconded by Mrs K. Reeves. All were in favour.

CORRESPONDENCE: The Clerk had received the current Members Digest from the Borough Council. Information regarding the proposed footpath diversion at Marston and this year’s Community Paths Initiative.

It was agreed that the next meeting and the annual Parish meeting would be held on 3rd March 2012 in the Village Institute at 7.30 p.m. The meeting closed at 9.40 p.m.

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MINUTES FROM THE MEETING HELD ON THE 7TH FEBRUARY 2012


PRESENT:
MrsS.Dodd, MrsK.Reeves. MessrsI.Glover, P.Harriman, T.Houghton, and Stafford Borough Councillor, MrB.Stamp and the Clerk, MrsD.MKey.


APOLOGIES:
There were apologies received from MsJ.Byford, MrS.Caplan and County Councillor, MrM.Winnington.


MINUTES:
The Minutes from the previous meeting were deemed as a true record by those present and duly signed by the Chairman.


MATTERS ARISING:
The Clerk reported that a revised version of the Welcome Pack had now been agreed with the Chairman. The Clerk was asked to forward a hard copy to both Mrs S.Dodd and Mr I.Glover to present to new residents.

It was reported that Mr Houghton and Mr Granville Reeves had collected the ‘new’ bench from the Borough Council. Mr Houghton had kindly volunteered to undertake refurbishment of this bench and it was agreed to thank Mr Granville Reeves for collecting the bench at no charge to the Parish. The positioning of the bench was also discussed and it was agreed to again discuss this at the next meeting. The Clerk was asked to invite suggestions from the Parish via the Parish magazine.


OPEN FORUM
Was not required on this occasion.


LATE ITEMS
Dog straying was discussed following a complaint from a local farmer who had reported seeing people walking along a public footpath and allowing their dogs to run free. The Clerk was asked to remind people to keep their dogs on leads when walking along public footpaths particularly across land where farm animals were grazing.


C E VILLAGE PLAYGROUND:
The Clerk reported on the quotes she had received from John Hall concerning matters raised at previous meetings. Mr Hall had quoted £250 for installing grass guard in the goal mouth and £40 to lower the road side fence. In the absence of any other quotes, it was agreed to accept these. It was agreed to delay replacing the fence between the playground and the neighbouring property in the Oaklands until Mr Houghton had discussed this matter fully with the property owners. The Clerk was asked to confirm a quote for this work with John when this was settled.

Pruning back of Hawthorn bushes etc was discussed and the Clerk was instructed to ask John Hall to carry out this work as soon as he was able. Mr Houghton had contacted Chris Payne who had agreed to prune back an over hanging branch. This he agreed to do for £125 and to remove any brash.

Mr Houghton had spoken to CERS who had contacted the new equipment manufacturers who would be sending some new stickers to replace the peeling ones.

Mrs K. Reeves returned the inspection book. It was noted that the netball hoop was still twisted. Mr I.Glover took the book for the forthcoming month.


NEIGHBOURHOOD WATCH:
Reports had been received of a break-in at a property in Smithy Croft. Warnings had been received about cold callers attempting to enter properties under false pretences.


PLANNING:
Planning permission had been granted for ground mounted solar panels at Manor Farm, Marston.

The Localism Bill was mentioned but as there was no updates it was agreed to discuss this at a later date.


HIGHWAYS
The recent automated traffic survey findings were discussed. This data showed evidence of speeding traffic which was considered to be just in the range of acceptability. The Parish Council agreed that this was still of major concern and would continue to press for a 20 mph speed limit within the village. The Clerk was asked to contact Chris Mitchell from Highways to see if he could attend the next meeting, along with Ralph Howarth, Chairman of School Governors. Community Speed Watch was discussed as was obtaining prices for speed signs.

Providing a curb along the verge alongside the playground was discussed and Mr Houghton agreed to take this up with the Highways Department.

Sean Latham had contacted the Chairman over the next visit by the Neighbourhood Teams. Councillors were asked to let the Clerk know of any jobs.

It was also reported that the parapet on the bridge at Apeton could not be replaced in stone, similar to the original, due to high costs. The Clerk was asked to request, when contacting Chris Mitchell, that the replacement brickwork was chosen sensitively and in keeping with the rest of the original bridge brickwork.

Mud on roads, particularly in the Marston area, was discussed. The Clerk was asked to look into this matter for the next meeting.


WIND FARM:
Mr Harriman updated the Council on the appeal scheduled to take place on the 21st February. It was expected that the appeal would take several days. Information about this was available on the STAG website.


CIVIC AMENITY VISITS 2012:
It was agreed that three visits would be requested for the months of March, July and November. The Clerk was asked to notify the Borough Council of this request.


BEST KEPT VILLAGE COMPETITION:
Church Eaton’s entry was discussed and Mr Houghton agreed to pass a copy of the entry form on to Ms Byford for completion.


DIAMOND JUBILLEE CELEBRATIONS 2012:
Mr Houghton gave a brief update and reported that arrangements were taking shape. A donation of £150, to be given to the Committee towards a specific use, was agreed in principal.


FINANCE
The Clerk gave a brief report on the budget she had produced covering the period until the end of the current financial year. The precept for 2012 was discussed and it was unanimously agreed, following a proposal by Mrs K.Reeves, seconded by Mrs S.Dodd, that the Parish Council would not request an increase this year. The Parish Council would request the maximum concurrent functions allowance which, due to cuts had been reduced again and amounted to £531.00. The Clerk’s half year fee of £1,000.00 was discussed and it was decided, with Mrs Key’s agreement, not to increase this for 2012.

The Clerk confirmed that an invoice amounting to £21.36 had been received for the purchase of material to begin refurbishment of the new bench. The Clerk had also received an invoice from the Institute amounting to £20 for hire of the hall. A payment of £18 was agreed for entry into this year’s BKV competition. These were proposed for payment by Mr I.Glover, seconded by Mrs S.Dodd. All were in favour.

CORRESPONDENCE: The Clerk had received the current Members Digest from the Borough Council. The Village Institute committee had written informing the Council that regular users of the hall would not be subject to increase in charges this year. Victim Support had requested financial assistance. Several copies of the current bus timetable had been received along with an invitation to attend a Western Power workshop.

The Clerk also reported on an open evening being held by SCC Animal Health on ‘Keeping Farm Animals in your Back Garden’ on the 1st March.

It was agreed that the next meeting would be held on 6th March 2012 in the Village Institute at 7.30 p.m. The meeting closed at 9.55 p.m.

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